User manual KYOCERA FS-3140MFP

[. . . ] Fax OperatiOn Guide FS-3140MFp Safety Conventions in This Guide Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference. The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. The symbols and their meanings are indicated below. [. . . ] Sending cannot be done. 7 8 Press the OK key. Press the or key to select [Print]. The print starts. Deleting Originals after Printing from a Sub Address Box To automatically delete the originals printed form the Sub Address Box, use the following operation. 1 2 3 4 5 6 Deleting Originals from a Sub Address Box Follow steps 1 to 3 in Printing Originals from a Sub Address Box on page 4-28. Press the or key to select [On]. Press the OK key. Use the procedure below to delete an original that you have forwarded to a Sub Address Box. 1 2 3 Follow steps 1 to 7 in Printing Originals from a Sub Address Box on page 4-28. or key to select [Delete], and press the When the deletion confirmation screen appears, press [Yes] (the Left Select key). The original is deleted. 4-29 FAX Operation (Advanced) Checking Details and Renaming Files You can use the procedure below to check the details of documents forwarded to a Sub Address Box. You can also use this procedure to rename files. 1 2 3 4 Follow steps 1 to 5 in Printing Originals from a Sub Address Box on page 4-28. Press the or key to select the document, press [Menu] (the Left Select key). or key to select [Detail/Edit], press the Press the or key to move the item to be changed, and press [Edit] (the Right Select key). The details for the selected original are displayed. Item File Name Number of Pages Resolution Date and Time Description File name of the original Press [Edit] to rename the file. Number of pages in the original Resolution of the original The date and time the original was forwarded. 5 Use the numeric keys to edit the item. Repeat the step 4 and 5 for the other items. 4-30 FAX Operation (Advanced) Printing a Sub Address Box List You can print the Sub Address Box list in which the list of Box No. 's and Box names of the registered Sub Address Boxes are described. When there are originals in the Sub Address Boxes, the number of pages is displayed. NOTE: The list can be printed when user login has been enabled and the machine is logged in with administrator privileges. 1 2 3 4 Press the System Menu/Counter key. Press the or key to select [Document Box], and press the OK key. When the printing confirmation screen appears, press [Yes](the Left Select key). The machine prints a list of the Sub Address Boxes. 4 4-31 FAX Operation (Advanced) Program Dial You can register transmission requirements such as the other party to which you send originals and transmission time as a program. After registration, you can recall transmission requirements only by pressing the program number. Also, you can assign names to programs to make recalling programs easier and more convenient. NOTE: The copy function can be also registered to the program. Up to 4 programs including copying and sending functions can be registered. When user login has been enabled, only the administrator can register. Registering Programs 1 With transmission requirements to be registered are set, press the Program key and hold it (2 seconds). When you press a number where a program is already registered, proceed to the next step. Press the or key to select [Overwrite]. 2 3 4 Deleting Registration Contents 1 2 3 4 Using Program Dial 1 2 Press the OK key. The program is registered, overwriting the previous one. Press the Program key where a program you want to delete is registered, and hold it (2 seconds). Press the or key to select [Delete]. Press the OK key. [. . . ] Encrypted transmission was canceled because the specified box is not registered. Encrypted transmission was canceled because the recipient fax is not equipped with an encrypted communication function. Encrypted transmission was canceled because the encryption key does not match. Encrypted transmission failed during dialing because the encryption key is not yet registered. [. . . ]