User manual KYOCERA TASKALFA 2550CI FAX SYSTEM W

[. . . ] FAX OPERATION GUIDE FAX SYSTEM W Safety Conventions in This Guide Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference. The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. The symbols and their meanings are indicated below. [. . . ] When the printing confirmation screen appears, press [Yes]. The machine prints a list of the FAX Boxes. 4 FAX Reception Box 4-45 FAX Operation (Advanced) Sub Address Communication Sub Address Communication Sub address communication is communication in which data is sent and received with sub addresses and passwords attached in conformance with the ITU-T (International Telecommunication Union) recommendations. Sub addresses enable communication modes with third-party machines that were previously only possible between our brand machines. These include confidential delivery (sending originals to an original delivery box set up in the receiving system) and polling communication (reception of documents from a source machine that is controlled from the receiving machine). Using sub address communication and the memory forwarding function on this machine also allows advanced communication functions such as storing received originals in FAX Boxes and forwarding originals to other fax machines. NOTE: In order to conduct sub address communication, the other party’s system also needs to be equipped with sub address communication functions of the same type. Sub address-based communication can be used together with various kind of functional communication. When registering a sub address and sub address password in the Address Book and One-touch keys, you can omit their entry before transmission. For details, refer to the explanations in the procedure of each communication method and registration method. Sub Address With the machine, sub address and sub address passwords are called sub address. Sub Address Use the numbers from 0 to 9, ‘ (space)’, and ‘#’ and ‘*’ characters to enter a sub address of up to 20 digits. When the machine receives originals, the sub address is used as the forward requirement for memory forwarding. Sub Address Password Use the numbers from 0 to 9, ‘ (space)’, and ‘#’ and ‘*’ characters to enter a sub address password of up to 20 digits. When the machine receives originals, a sub address password is not used. Sub Address Transmission To use sub address transmission, follow the steps below. IMPORTANT: To use sub address transmission, check that a sub address and password have been set in the receiving system in advance. When sub address transmission is used, encryption cannot be used. For the setting method when the machine receives originals, refer to Printing/Sending Received Faxes by Requirements (Memory Forwarding) on page 4-19. 1 2 3 Press the FAX key. Entry]. 4-46 FAX Operation (Advanced) NOTE: When a sub address has been registered to the destination of the Address Book, you can use the destination. When a sub address-registered destination in the Address Book is used for a Onetouch key, you can also use the One-touch key. In this case, go to step 9. 4 • • Use the numeric keys to enter the fax number of the other party. If Entry Check for New Destination is Off, press [OK] to complete entering the number. If Entry Check for New Destination is On, press [OK] and you are prompted to confirm the FAX number is correct. Re-enter the same FAX number and press [OK] to complete the entry. For details, refer to Entry Check for New Destination in the machine’s Operation Guide. To continue entering a new number, press [FAX No. [. . . ] Specified sub address box is not registered in ourbrand recipient machine, or the sub address does not match. Recipient machine is not equipped with a sub address box function, or the sub address does not match. Encrypted transmission was canceled because the specified box is not registered. Encrypted transmission was canceled because the recipient fax is not equipped with an encrypted communication function. [. . . ]