User manual KYOCERA TASKALFA 300CI DATA SECURITY KIT

[. . . ] Once Overwrite Method Overwrite a target storage area of the hard disk (for overwriting) or entire hard disk (for system initialization) with zeroes to disable data restoration. 3-time Overwrite Method (default) Overwrite the same target storage area of the hard disk as mentioned above with a random pattern twice and then with zeroes to prevent data restoration. This method with its higher degree of security makes data restoration much more difficult than the Once Overwrite method even by a sophisticated restoration tool. This method may take more time than Once Overwrite method to process a larger amount of data. Encryption MFPs store the data of scanned originals and other data stored by users in the hard disk. [. . . ] However, system initialization is recommended so as to return to normal stable operations. (Initialization should be performed by the administrator following the steps in System Initialization on page 8. ) 4 Instructions for Administrators (for Those in Charge of Installation and Operations of the Security Kit) Installing the Security Kit The Security Kit Contents The security kit package includes: · · License Certificate Installation Guide (for service personnel) Before Installation · The system will be initialized during installation of the security kit. This means that the data stored in the hard disk will be all overwritten. Special attention should be given if you install the security kit on the MFP currently used. The Repeat Copy function will be unavailable after the installation. [Adjustment/Maintenance] -> [System Initialization] will not be displayed in the System Menu after the installation. [Data Security] will be added in the [System] of System Menu after the installation. · · · Installation Installation of the security kit should be performed by the service personnel. The only thing required by the administrator during the installation is to enter the encryption code. Encryption Code An encryption code of 8 alphanumeric characters (0 to 9, A to Z, a to z) to encrypt data needs to be entered. As an encryption key is then created from this code, it is safe enough to continue using the default code. CAUTION: Be sure to remember the encryption code you entered. If you need to enter the encryption code again for some reason and you do not enter the same encryption code, all the data stored on the hard disk will be overwritten as a security precaution. After Installation After installing the security kit, you can change the security password as well as the method for overwriting the entire hard disk. The changes could be given as required, either at installation or later. Refer to page 6 for the procedures. 5 Changing Security Functions Changing Security Password Enter the security password to change security functions. You can customize the security password so that only the administrator can use the security kit. Use the procedure below to change the security password. 1 2 3 Press the System Menu key. If user login is disabled, the user authentication screen appears. Enter your login user name and password and then press [Login]. For this, you need to log in with administrator privileges. Refer to the machine's Operation Guide for the default login user name and password. Enter the default security password, 000000. Press [Password] to enter a new security password 6 to 16 alphanumeric characters. 4 5 6 System - Security Password Set password. Enter new password, then re-enter it to confirm. 7 Password # Keys CAUTION: Avoid any easy-to-guess numbers for the security password (e. g. [. . . ] If the user authentication screen appears, enter the login user name and login password, and press [Login]. If the user authentication screen does not appear, go to Step 4. 4 5 System - Data Security Data Overwrite Method: Once Overwrite Method System Initialization: Execute Change Security Password: ********** Change Press [Data Security]. Enter the default security password, 000000. Press [Execute] of System Initialization. [. . . ]