User manual MACROMEDIA BREEZE-FOR MEETING PARTICIPANTS

[. . . ] Breeze Live User Guide for Meeting Participants Trademarks Add Life to the Web, Afterburner, Aftershock, Andromedia, Allaire, Animation PowerPack, Aria, Attain, Authorware, Authorware Star, Backstage, Bright Tiger, Clustercats, ColdFusion, Design In Motion, Director, Dream Templates, Dreamweaver, Drumbeat 2000, EDJE, EJIPT, Extreme 3D, Fireworks, Flash, Fontographer, FreeHand, Generator, HomeSite, JFusion, JRun, Kawa, Know Your Site, Knowledge Objects, Knowledge Stream, Knowledge Track, LikeMinds, Lingo, Live Effects, MacRecorder Logo and Design, Macromedia, Macromedia Action!, Macromedia Breeze, Macromedia Flash, Macromedia M Logo and Design, Macromedia Spectra , Macromedia xRes Logo and Design, MacroModel, Made with Macromedia, Made with Macromedia Logo and Design, MAGIC Logo and Design, Mediamaker, Movie Critic, Open Sesame!, Roundtrip, Roundtrip HTML, Shockwave, Sitespring, SoundEdit, Titlemaker, UltraDev, Web Design 101, what the web can be, Xtra are either registered trademarks or trademarks of Macromedia, Inc. and may be registered in the United States or in other jurisdictions including internationally. Other product names, logos, designs, titles, words or phrases mentioned within this publication may be trademarks, servicemarks, or tradenames of Macromedia, Inc. [. . . ] For more information, see Chapter 4, "Using the Whiteboard Pod, " on page 19. About the Camera and Voice pod The Camera and Voice pod broadcasts live audio and video to meeting participants. Presenters can always choose to broadcast audio or video (or both) to a meeting, and they can enable meeting participants who are not presenters to broadcast audio or video. 12 Chapter 1: Attending a Breeze Meeting For more information, see Chapter 5, "The Camera and Voice Pod, " on page 21. About the Content pod The Content pod displays PowerPoint presentations, Breeze presentations, Flash SWF files, images (JPEGs only), Flash videos (FLVs), or FlashPaper documents (those created by Contribute 2. 0 and later) to meeting participants. About the Screen Sharing pod The Screen Sharing pod broadcasts a live display of your desktop or of an application that is open on your desktop. The Screen Sharing pod also includes application sharing functionality, which, when enabled, allows participants to control applications that are visible on their screen. Inside a Breeze meeting room 13 Note: Screen sharing is supported only on Windows and requires the Presenter Add-In for Breeze. About the File Sharing pod Participants can download files for shared use. For more information, see . Leaving a meeting room To leave a meeting room: · Click the Close button in the upper right corner of the meeting room window. Note: If all the presenters leave a meeting room, it is still open to any remaining participants. If you want access to the meeting room to end when you leave it, you need to stop the meeting. If your meeting room view is set to full screen, the Close button is not visible. To access the Close button, resize your meeting room. 14 Chapter 1: Attending a Breeze Meeting CHAPTER 2 The Participants List Pod The Participants List pod lists everyone who is logged in to a meeting, and gives the following information about each participant: · · · · Participant name (see "Participant name" on page 15) Participant type (see "Participant type" on page 15) Participant status (see "Participant status" on page 16) Participant bandwidth (see "Participant bandwidth" on page 22) Participant name If a participant is logged in to a meeting as a guest, the participant's name is the guest name entered at login. Otherwise, the name listed is the participant's full name as registered with the Breeze Manager. If the Participants List pod is small, the full text of a name might not be visible. Roll over each name to view the user's full name. Participant type There are three types of meeting participants: Participant Can view and participate in a meeting. Presenter Can show slides and content, screen share, broadcast audio and video, change the meeting setup, and customize the meeting space. Preparing Presenter Can view and edit meeting room layouts without interfering with the meeting. Any layout besides the one currently being used in the meeting by the presenter can be edited by a preparing presenter. Participant type is indicated by an icon to the left of a participant's name, as follows: Participant Type Participant Icon 15 Participant Type Presenter Icon Preparing Presenter Participant status By default, a participant's status is "I am fine. " However, a participant can change their own status. If a participant's status is anything other than "fine, " the status is identified by an icon to the right of the participant's name. The following table lists the available statuses and their icons. Participant Status I am fine I have a question Icon none Speak louder Speak softer Go faster Go slower Thumbs up Thumbs down To change your status: 1 Click the arrow in the bottom right corner of the Participants List pod. This displays a pop-up menu with a list of the available statuses. 2 Select the status you want displayed to presenters. 16 Chapter 2: The Participants List Pod CHAPTER 3 Using the Chat Pod You use the Chat pod to send text messages to other meeting participants and to receive messages from other participants. Sending text messages During a meeting, you can use the Chat pod to compose a text message and address it to a specific participant or to all presenters at the meeting or to all presenters and all participants. To send a text message: 1 In the pop-up menu at the bottom of the Chat pod, select one of the following addressees: Everyone Presenters The name of a specific participant to whom you want to send a message 2 Click the text box in the Chat pod. An insertion point appears in the text box. 4 Do one of the following: Click the Enter button next to the text field. Press Enter or Return on your keyboard. Your name appears in the Chat pod, followed by the addressee you selected and your message. Receiving a message When you receive a chat message from a meeting participant, your Chat pod shows the sender's name and the message. If the message was addressed to everyone, the sender's name is followed by the message. If the message was sent only to you, the sender's name is followed by "(privately). " 17 18 Chapter 3: Using the Chat Pod CHAPTER 4 Using the Whiteboard Pod There is a selection of line, text, drawing, and pointer tools in the Whiteboard pod. [. . . ] When a participant speaks, a video image of the participant is broadcast. However, because of limitations in the way the Internet handles audio material, a conference call is used for spoken communication between participants, instead of audio broadcasting. Broadcasting audio and video If a presenter has enabled broadcasting by participants, your Camera and Voice pod shows a Start Broadcast button. 21 To start broadcasting: 1 In the Camera and Voice pod, click the Start Broadcast button. This sends a request for permission to start broadcasting to a presenter. If your request is approved, a Macromedia Flash Player Settings window opens. 2 In the Macromedia Flash Player Settings window, click the Allow button to give the Flash Player access to a video camera, if one is connected to your computer, and to a microphone, if one is connected to your computer. [. . . ]