User manual MACROMEDIA BREEZE 5-MANAGER

[. . . ] Breeze Manager User Guide Trademarks 1 Step RoboPDF, ActiveEdit, ActiveTest, Authorware, Blue Sky Software, Blue Sky, Breeze, Breezo, Captivate, Central, ColdFusion, Contribute, Database Explorer, Director, Dreamweaver, Fireworks, Flash, FlashCast, FlashHelp, Flash Lite, FlashPaper, Flex, Flex Builder, Fontographer, FreeHand, Generator, HomeSite, JRun, MacRecorder, Macromedia, MXML, RoboEngine, RoboHelp, RoboInfo, RoboPDF, Roundtrip, Roundtrip HTML, Shockwave, SoundEdit, Studio MX, UltraDev, and WebHelp are either registered trademarks or trademarks of Macromedia, Inc. and may be registered in the United States or in other jurisdictions including internationally. Other product names, logos, designs, titles, words, or phrases mentioned within this publication may be trademarks, service marks, or trade names of Macromedia, Inc. or other entities and may be registered in certain jurisdictions including internationally. [. . . ] For background information Macromedia Breeze Meeting terminology and concepts, see Chapter 8, "About Meetings, " on page 119. Structure of the Meetings library The Meetings library contains all Macromedia Breeze meeting rooms organized in three highlevel folders. You access the Meetings library by clicking the Meetings tab at the top of the Breeze Manager window. As you navigate the meeting folders, the names of the folders are displayed as a navigation trail at the top of the browser window. Not all Breeze users can access the Meetings library, and even when they can, they can only access those folders within it for which they have Manage permissions. For a description of Meetings library permissions, see "Meetings library permissions and permission types" on page 123. 143 The Meetings library is structured as follows: Meetings Library Shared Meetings User Meetings user1@macromedia. com (My Meeting for user 1) user3@macromedia. com (My Meeting for user 3) user2@macromedia. com (My Meeting for user 2) Shared Meetings folder When Breeze is installed in your organization, only your Breeze administrator has access privileges to the Shared Meetings folder. The administrator then creates subfolders within it and assigns Manage permissions for these folders in any way appropriate for your particular organization. However, although any Breeze user can be assigned Manage permissions for the Shared Meetings folder, only members of the Meeting Hosts built-in group can create new meetings within it. For information on Built-in groups, see "Built-in groups" on page 259. User Meetings folder The User Meetings folder includes one folder for each meeting host. When a user is assigned to the Meeting Host group, Breeze automatically creates an individual user folder in the User Meetings folder. Administrators can manage all folders in this folder, whereas meeting hosts can manage only their own folders. Other users can manage individual folders only if they have been assigned Manage permissions for these folders. My Meetings folder Each meeting host has an individual meeting folder within the User Meetings folder that is identified in the Meeting List by the host's user name. This folder appears in the navigation links on the Meetings tab as My Meetings, which is actually a shortcut in Breeze Manager that points to the host's folder in the User Meetings folder. Administrators can manage all the individual user folders. Normally, no one but a meeting host can manage their individual user folder in the User Meetings folder, but in some cases, the folder owner or an administrator might also assign Manage permissions for this folder to other users as well. 144 Chapter 10: Managing the Meetings Library Meetings library tasks Within the Meetings library, you can perform the following tasks: Task Open a folder and move up and down through folder levels. Locate profile information and content for past meetings. See "Navigating the Meetings library" on page 145 "Searching the Meetings library archives" on page 146 "Moving a meeting to a folder" on page 148 Delete a meeting, including the meeting room, its "Deleting a meeting" on page 148 contents, and recordings. Move content uploaded from a meeting room to a specified Content library folder. Delete uploaded content associated with a specific meeting. Move recordings from a meeting room to the Content library. Delete meeting recordings associated with a specific meeting. [. . . ] Removing members from a group If you are an administrator, you can remove any members, including groups, from a group. To remove members from a group: 1. Click the Administration tab at the top of the Breeze Manager window. Click Users and Groups. The list of all users and groups with Breeze accounts appears. 3. If necessary, click Search and enter the group's name in the Search text box to locate the name in the list. 4. [. . . ]