User manual NEC DTERMSP30

[. . . ] LIABILITY DISCLAIMER NEC Corporation reserves the right to change the specifications, functions, or features, at any time, without notice. NEC Corporation has prepared this document for use by its employees and customers. The information contained herein is the property of NEC Corporation and shall not be reproduced without prior written approval from NEC Corporation. Copyright 2004 NEC Corporation Printed in Japan i How to Use Online Help How to Use Online Help How to Open There are two ways to open Online Help. How to Close 1 Click on the upper right corner on Help screen. Click Open from Start Menu 1 Click in the following order: [Start] [Program] [DtermSP30] [DtermSP30 Online Help] Now, Help screen is closed. How to Operate You can see Help screen just like help screens on other applications. Click Click Now, Help Screen is opened. No. (1) Item Non-display/ display Back Forward Home Print FAQ Glossary Explanation Hides `Contents/Keywords/ Lookup' column. [. . . ] For details, contact your system administrator. 2 Right-click the person you want to send a short message. The following menu is displayed. Sending There are two ways to send a short message. 3 Click [Short Message]. The following screen is displayed. You cannot send a short message if the person you are sending a message is as follows: - Person who hasn't started Softphone - Person using a telephone other than Softphone Using Member 01/02 Displays 1 Click (Member 01 Button) or (Member 02 Button). 4 Enter a message. Enter a message in the message entering area. Information Window switches to Member 01 or Member 02 displays. 5 Click . The following dialog is displayed. 57 How to Use Short Message Now, a short message is sent to the other person. The sent message is displayed in the list display on `Short message log' screen with ([Already sent] icon). Name 4 5 6 7 8 9 Name Content Text displaying area Meaning Displays the name of a person who received or sent a message Displays the received or sent contents (text) Displays the contents (text) of the message selected on the list. When `Message transmission failure!' dialog is displayed: A short message failed to be sent to the other person due to network congestion and other reasons. Retry the procedure from the beginning. Date & time Displays the date & time of the message selected on the list Number Name Displays the number of the message selected on the list Displays the name of the message selected on the list Using `Short message log' Screen 2 Click . 1 The following screen is displayed. Click (Short Message Button). 1 3 4 5 `Short message log' screen is displayed. 1 2 3 4 5 6 2 7 8 9 < Meaning of Each Item on `Short message send' Screen > Name 1 Meaning < Meanings of Each Item on `Short message log' Screen > Name 1 Kind To enter the number of the person Sending you want to send a message destination entering box Sending To enter the message you want to message send entering box List of Mes- To register sentences you often sage Temuse plate To message to be sent To Message Template list To insert a selected Message Template into a message to be sent To register the selected character string in sending message entering box to Message Template list 2 Meaning Kinds of the receiving and sending results are indicated in the following signs. : Already sent : Received message (not opened) : Received message (opened) : Error 3 4 5 2 3 Date & time Displays the date & time when a message is received/sent Number Displays the phone number of a person who received or sent a message 58 How to Use Short Message 3 Enter the extension number of the person you want to send a message into the column on the left-hand side of `To'. Registering a Message of Message Template You can register messages often sent such as `Call me when back' or `Call me ASAP!' as Message Template. When `Address resolution error (-XXX)' is displayed: When the phone number of the sending destination is entered on `Short message send' screen, `Address resolution succeeded' is displayed and a short message can be sent. When `Address resolution error (-XXX)' is displayed, the person you want to send a message may be using a telephone in which short message is unavailable or his or her Softphone may not be started. Registering You can register a part selected from a short message being made. 1 A message is being made. 4 Enter a message. Enter a message to the message entering area. 2 Select the part you want to register. When the sending destination and sending message are entered, [Send] Button becomes effective. 5 Click . The following dialog is displayed. 3 Click . Now, a short message is sent. ([Already sent] icon) of the sent message is displayed in the list of `Short message log' screen. 59 How to Use Short Message 4 A message is copied to Message Template area. 2 Click Message Template you want to use. Now, the message is registered. Go back to the message you are making and go on to enter a message. When you click [>>] Button without selecting a part you want to register, message `Please select the sentence which registers the fixed form!' is displayed. 3 Click . The selected Message Template is copied to the place where the cursor of the message entering area is located. You want to add Message Template directly: When clicking [Add] Button, the window where Message Template is entered is displayed. Enter a message into the window and click [OK] Button. Using Message Template 1 4 5 Go on to make the message. Click . A message is being made. The following dialog is displayed. Now, a short message is sent. 60 How to Use Short Message Modifying Deleting 1 Displaying `Short message send' screen. 1 Displaying `Short message send' screen. 2 Click and select Message Template you want to modify. 2 Click and select Message Template you want to delete. 3 Click . 3 Click . `Message Template' screen is displayed. The following dialog is displayed. 4 4 5 Modify the message. Click . Click . Now, the sentence is deleted. Now, the sentence is modified. 61 How to Use Short Message Receiving When a short message is received, the Short Message Button blinks in blue to let you know. Also, when popup is set in advance, a dialog is displayed to let you know. <If Popup is not Set> 2 Click (Short Message Button). `Short message log' screen is displayed. <If Popup is Set> 3 Click the log of the message of which contents you want to see. The contents of the message are displayed. If Popup is not Set 1 Receiving a short message. The Short Message Button blinks in blue. After reading the message, click . The message log is automatically deleted after a certain fixed period. For details, refer to "Specifying Preservation Days of Short Message". You want to send a reply: Refer to "Sending a Reply". You want to make a call: Refer to "Making a Call to the Person Sending a Message". 62 How to Use Short Message If Popup is Set If you want to make a popup display at receiving a message, you need to make a setting in advance. For how to set, refer to "Using Popup when a Short Message is Received". 3 Click the log of the message you want to see. The contents of the received message are displayed. 1 A short message is received. The following dialog is displayed. Even when more than one short message is received, only one message dialog is displayed. 2 Click . After reading the message, click . `Short message log' screen is displayed. The message log is automatically deleted after a certain fixed period. For details, refer to "Specifying Preservation Days of Short Message". When you want to send a reply: Refer to "Sending a Reply". When you want to make a call: Refer to "Making a Call to the Person Sending a Message". 63 How to Use Short Message Sending a Reply There are following two ways to send a reply to the received short message: · Sending a reply by using a short message · Making a call to the person sending a message 3 Click . `Short message send' screen is displayed. The other person's number is automatically set to `To' column and his or her message is automatically quoted in the message entering column (`>' is added to the beginning of the line of the quoted part). Sending a Reply by Using a Short Message 1 `Short message log' screen is being displayed. 4 5 Enter a message. Click . The following dialog is displayed. 2 Click the message you want to reply to. When double-clicking the message you want to reply to, `Short message send' screen in Step 3 is displayed. Now, the reply is sent by using a short message. Making a Call to the Person Sending a Message 1 `Short message log' screen is being displayed. 64 How to Use Short Message 2 Click the message you want to sending a call. Deleting Message Log 1 Click and select the log you want to delete. 3 Click . You want to select more than one message log: You can select more than one message log by dragging while keep pressing [Shift] key or by clicking while keep pressing [Ctrl] key. The person's number is displayed on LCD and call sound is heard. 4 When the person answers the call, speak with him or her. 2 When the call is ended, click ton). (Call But- Click . The following dialog is displayed. 3 Click . Now, the message log is deleted. 65 How to Use Voice Mail How to Use Voice Mail (optional) You can record a call or forward the recorded call to other person by using the optional UMS. Also, you can use it as an answering machine. For detailed way to operate it, refer to UMS Help or your Instruction Manual. 2 Click (Member 01 Button) or (Member 02 Button). Information Window switches to Member 01 or Member 02 display. Using Telephone Call Recording 3 1 2 Speaking with someone. Click (Record Button). Select and right-click the member button of the person you want to send the recorded call. The following menu is displayed. Or, click Record Button registered on Function Key Panel. Or, right-click Record Button and select [Record] from the menu. Record Button remains lit while recording. 4 Click [Address Change]. When the call is ended, click ton). (Call But- Now, the address is changed. The latest address of the recorded call is displayed on the top of LCD. When clicking Call Button, call recording is stopped, too. Changing an Address of Recorded Call Using Menu Displayed when Rightclicking on Member 01/02 Display Using Member 01/02 In order to change an address in this method, you need to check `Voice Mail Cooperation'. [. . . ] The line used on the phone received by pressing Line Button when you make a call to other person is called `Subline'. 117 Glossary Presence Server Optional. Enabling to display up to 22 people's status registered to Member 01/02 displays in advance such as present, busy, away and so on. Idle time put between numbers while dialing. Refer to "When You Want to Use Pause". [. . . ]