User manual OLIVETTI COPIA 9915D

[. . . ] 1, standard mode, at 33. 6Kbps modem speed to similarly specified machines, depending on telephone line conditions. ii Preface Important Information for Users in the United Kingdom Approval Number 609637 Your Olivetti machine has been approved against the requirements of NTR3 for use in the UK. The CE mark is applied in respect of the requirements of 72/23 EEC and 89/336 EEC. It is intended for connection to analogue two wire public telecommunication networks. Connect the supplied cable to this socket first, then to the telephone line. [. . . ] Just as you cannot complete a bank transaction without your account number and your personal identification number, you cannot complete a memory box fax transaction if the subaddress and password do not match. n A subaddress or password can be up to 20 digits long and consists of numbers, h, #, and spaces. 6-22 Using the Memory Features Chapter 6 Setting Up a Memory Box Before You Create Memory Boxes Before you set up a memory box, there are a few things you need to know about the other party's fax unit to ensure efficient transactions. You have to know how the other party is using the subaddress and password: t If the other party has set a subaddress and password, you must register both a subaddress and password for the memory box. t If the other party has set a subaddress only, then you must also register a matching subaddress. t If the other party has set a password only, inform them that they must register a subaddress, or a subaddress and password. Both fax units must register an ITU-T subaddress. n For the most efficient use of the memory box, register the numbers of all parties who will be receiving or sending your documents for one-touch or coded speed dialling. When You Create a Memory Box This is a brief summary of what to do when you create or change settings for a memory box. Access settings Main settings SET BOX #00 PASSWORD 1. POLLING TX Feature settings Chapter 6 Using the Memory Features 6-23 Using the Memory Features Access Settings SET BOX A two-digit code (00-99) you assign to the box to select it when you need to scan documents into the box, or to open it to view or change the settings. The box number and file name appear in printed reports for reference. PASSWORD If you entered a password when you created the memory box, you will have to enter the password to see the rest of the settings. (See 02 PASSWORD below in "Main Settings". ) Main Settings 01 FILE NAME A name you can assign to the memory box to identify it in printed reports. 02 PASSWORD A four-digit password you assign to the memory box to protect the settings from unauthorized access. You must also use this password and the box number to print documents stored in the memory box. Assigning a password is optional, but strongly recommended, especially if you want to keep the memory box setup and the documents you receive confidential. 03 SUBADDRESS This is the ITU-T subaddress. 04 TX PASSWORD The TX password is only used for polling sending. Your TX password must match the ITU-T password with which the other party calls you. To be registered, the originator's fax number must be registered on your unit under a onetouch speed dialling button or a coded speed dialling code. Your unit receives an incoming document even if the originator is not registered on your unit. 02 ON Your unit will receive the document only if the originator is registered on your unit for speed dialling. Press Set, then enter the onetouch speed dialling button or coded speed dialling code. Set 02 PRINT RX DOC. 01 OFF Determines whether to print a received document. Documents received in the memory box are not printed. 02 ON Documents will be printed when they are received in the memory box and you can set how they will be printed. Press Set, then select the following. 01 PRINT METHOD: Press Set, then select 01 AUTO or 02 Using the Memory Features MAN. 02 # OF RX COPIES: Press Set, then select the number of copies you want printed ( 1 to 99). (Default: 1 copy) Chapter 6 Using the Memory Features 6-31 07 TRANSMIT Determines whether to transmit documents from the memory box and how they are to be transmitted. Press Set. Set Set 01 YES 01 SELECT LOCA TIONS SPECIFY THE DESTINATION Documents are transmitted from the memory box. 02 NO Allows you to select the destinations of the documents to be transmitted from the memory box. Set Press the appropriate one-touch speed dialling button, or press Coded Dial and then enter the three-digit code to enter numbers for dialling. Set 02 TX DOCUMENT 01 RECEIVED DOCUMENT 01 NOT TRANSMIT Documents are not transmitted from the memory box. Determines whether to (1) transmit documents received in the memory box from another fax or (2) transmit documents scanned into the memory box. Sets the memory box to receive documents from other fax units and transmit them to other destinations. Documents received in the memory box cannot be transmitted to other destinations. 02 TRANSMIT Documents received in the memory box can be transmitted to other destinations. If you select this setting, you can set the memory box to send a transaction report to the originator every time it sends a received document to another destination. * Press Set, then select TRANSMIT or NOT TRANSMIT. Set 02 SCAN DOCUMENT 01 NOT TRANSMIT Determines whether to transmit documents scanned in the memory box. *This setting is only effective when 06 RECEIVE ­ 01 YES ­ 01 SELECT ORIG UNIT is ON. Documents scanned into the memory box are not transmitted. 02 TRANSMIT Documents scanned into the memory box are transmitted. 6-32 Using the Memory Features Chapter 6 Set Set 03 TX START TIME 01 EVERYDAY SELECT THE MEMORY NUMBER Allows you to set the timer for the transmission of a document received or scanned into the memory. Set the unit to transmit the documents from the memory box every day. You can set up to five starting times for all days of the week. 02 SELECT DAYS Select a free line, press Set, then enter the start time. Set SELECT AN ITEM Set the unit to transmit documents from the memory box only on selected days of the week. Set Set Set Select the day you want to set, then press Set. Select a free line, press Set, then enter the start time. 01 OFF 08 POLLING TX 01 YES 01 ERASE AFTER TX Determines whether the memory box is to be used as a polling box. A polling box holds a document in memory until the unit is polled by another fax unit requesting that the document be sent. The memory box is set up as a polling box. The documents received or scanned into the memory box are sent in response to a polling request from another fax unit. 02 NO Determines whether the document is erased from the memory box after it is sent in response to a polling request. The document is not erased after it is sent. [. . . ] Urgent document Use direct sending to send an urgent document ahead of documents in the memory waiting to be sent. Just feed the urgent document into the unit, dial, and press Direct TX. As soon as the unit finishes sending the current document from the memory, it will send the urgent document. See also direct sending. G-16 Glossary Index A Abbreviations in activity reports 12-4 Activity management report sample 12-6 Activity report 12-5 abbreviations used 12-4 printing 12-5 sample 12-5 Adding pages 4-7 ADF 1-9 AUTO RX mode 5-3 setting 5-5 Autoclear 2-10 Automatic document reduction 4-37 receiving 5-3, 5-5 redialling 4-38 Automatic Document Feeder (ADF) adding pages to document 4-7 memory sending with 4-23 setting document in 4-4 Automatic redialling checking and cancelling direct sending 4-40 checking and cancelling memory sending 4-39 setting up 4-41 C Cancelling delayed sending. [. . . ]