User manual OXFORD EASYBOOK 7

[. . . ] www. oxfordeasybook. com 1 INTRODUCTION 2 DIGITAL DIARY SOFTWARE 3 PC ENVIRONMENT 2 3 4 4 INSTALLATION OF THE OXFORD DIGITAL DIARY SOFTWARE 5 5 APPOINTMENT DIARY 6 TASKS 7 WEEKLY MEMO 8 CONTACTS 9 E-MAILS ­ NOTES - MMS 10 E-CARDS 10 13 14 15 16 17 -2- 1 INTRODUCTION Oxford Easybook7 is the first digital paper diary that combines the simplicity of paper with the interactivity of the digital world. Oxford Easybook7 is the perfect solution for planning, organizing, and instantly sharing your timetable without changing your habits. Jot down your appointments, important tasks, or new contacts on the Easybook7 diary, they will be automatically digitised and synchronized with your PC, to update either your MS Outlook or Lotus Notes diary and address book. 1. 1 www. oxfordeasybook. com For more information on digital stationery by Oxford, please visit our Internet site www. oxfordeasybook. com. [. . . ] The end of installation window will follow this message. Press Esc to quit the installation program and return to the installation welcome window. - 10 - 5 Appointment diary This chapter describes how to create appointments on the Oxford Easybook digital diary. The screens used as examples are extracted from Microsoft Outlook. Although the presentation in Lotus Notes differs somewhat, results will be identical. 5. 1 Creating an appointment 1. Trace a line that indicates the allotted appointment period, start time to finish time, in the time area. Write the appointment reference on the grid to the right of the traced line. Make sure what you write remains within the space enclosed by the start and finish time otherwise it will not be taken into account. Please note that steps 1 and 2 can be reversed: you can also write the appointment reference first, then trace the line that corresponds to the time and the length of the appointment. Replace the digital pen in its cradle to transmit the data to the PC. For pen and cradle installation, configuration, and instructions, please consult the documentation supplied with your pen. The data is transferred from the pen towards your MS Outlook or Lotus Notes PC diary. The Digital Diary program rounds appointment time off to the nearest half-hour. If the appointment does not overlap an existing appointment, the program will create a new appointment in the PC diary by acknowledging the reference noted on the paper and by adding an image of the paper captured by the pen, much like a graphic object. If the new appointment overlaps an existing appointment, the program interprets the data as an update of the existing appointment time. The program thus defines a new start or finish time for the existing appointment without modifying the reference of the new appointment, without creating a new appointment. If the new appointment overlaps an existing appointment, the image of the paper captured by the pen is merged with the image of the existing appointment. On the PC screen, double click on the appointment to open and, if necessary, modify its parameters. In Outlook, once the appointment is "open", click on the Graphics tab to view the image captured on the paper diary by the pen. In Lotus Notes, the image captured on the paper diary by the pen is directly displayed on the appointment screen. For the image to be displayed, you - 11 need to perform a general refresh of your mail database. To do this, close the Notes diary and then reopen it. 5. 2 Moving an appointment 1. Determine which appointment is to be moved by tracing a circle (in one go) on the line situated in the time area as shown in the example : 2. [. . . ] Write your notes or reports in the "small squares" area of the page. Finally, check the OK box in order to prepare for synchronization and replace the digital pen in its cradle to transmit the data to the PC. 4. The program directly launches the MS Word application. Your handwritten text is inserted as an image on the Word page. 8. 3 Writing and sending e-mails with your cellular phone (NOKIA pen only) 1. [. . . ]