User manual PALM VERSAMAIL

[. . . ] PalmTM VersaMailTM Personal E-Mail Software Handbook Copyright © 2002 Palm, Inc. Graffiti, HotSync, MultiMail, PalmModem, and Palm OS are registered trademarks of Palm, Inc. The HotSync logo, Palm, the Palm logo, and VersaMail are trademarks of Palm, Inc. All others brands are trademarks or registered trademarks of their respective owners. Disclaimer and Limitation of Liability Palm, Inc. [. . . ] See "Emptying the trash" later in this chapter. To delete messages on the server when you empty the trash on your handheld, you can select the Delete Msgs on Server setting in VersaMail Preferences. If you don't periodically empty the trash and delete messages on the server, any new incoming e-mail may "bounce" back to the sender. See "Getting, Sending, and Managing E-Mail" later in this chapter. To delete one or more messages: 1. Tap the folders pick list and select the folder that contains the messages you want to delete. Do one of the following: Item to delete Action 2. One message Multiple messages A group of adjacent messages 3. Tap the bullet next to the message's icon. Tap the bullet next to each message's icon that you want to delete. Drag the stylus along the left of the message icons. To select another group, lift the stylus and select the next group of messages. Do one of the following: ­ Tap the message icon next to a selected e-mail message, and then tap Delete. ­ Tap the Menu icon , and then tap Delete. 57 Chapter 3 Getting, Sending, and Managing E-Mail ­ For handhelds with a navigator: Press Right on the navigator to move to and open the Message menu, press Down to move to the Delete option, and then press Select to delete the message. 4. (Optional) Tap Also delete message on server if you want to delete the message from the server now. If you selected the setting Delete Msgs on Server in the Preferences, this check box is selected The selected messages move to the Trash folder and are deleted from your handheld when you empty the trash. If you set the preference to automatically empty the trash, the messages are deleted when the trash is emptied. See "Emptying the trash" for more information. IMPORTANT If you delete a message on the server, you cannot retrieve it and view it again later. To delete messages before a certain date: 1. 2. Tap the Menu icon . Tap Delete Old from the Message menu. 58 Deleting messages 3. Tap the Folder pick list and select the folder that contains the messages you want to delete. Displays the current folder for deleting messages 4. Tap the Older than pick list, and then tap One Week, One Month, or Choose Date. If you tap Choose Date, you can select a date from the calendar. Tap a date to select it, or tap Today 5. (Optional) Tap Also delete message on server if you want to delete the message from the server now. 7 . Tap OK. 59 Chapter 3 Getting, Sending, and Managing E-Mail Emptying the trash Deleted e-mail accumulates in the Trash folder and takes up space on your handheld. To increase memory, you should empty the trash regularly. If you want to automatically empty the trash, you can set a preference to empty the trash immediately or empty any e-mail older than a certain number of days. To empty the trash: 1. 2. Tap the Menu icon . Tap Empty Trash from the Message menu. NOTE If Auto-Empty Mail from Trash is selected in VersaMail Preferences, a message asks if you want to delete the trash. 3. (Optional) Tap Details to see how many messages are in the trash and whether the messages are set to be deleted on the server. 4. If you want to delete messages from the handheld as well as from the server, tap Both. A message asks if you want to update the server now. To delete the message from only the handheld now, tap Handheld. NOTE Many e-mail providers, such as Yahoo, have size restrictions for mail storage. If your mailbox on the server becomes full, any new messages are returned to their senders. 60 Marking messages as read or unread To have the trash emptied automatically: 1. 3. Tap the Menu icon . Tap Options, and then select Preferences. Tap Advanced. Auto-Empty Mail from Trash is selected by default. 4. Tap the pick list, and select how often you want the e-mail messages automatically emptied from the trash. ­ Immediately: Deletes e-mail messages from the handheld as soon as you delete them, instead of putting them in the Trash folder. [. . . ] In message body text: No function. Left In To, cc, bcc, and Subject fields: Moves to previous character. In message body text: No function. Read Message N/A Up/Down Select Right Scrolls the message text. If you are is viewing the last message, returns you to the folder list view. If you are viewing the first message in the folder, returns you to the folder list view. Left When you return from viewing a message to the list view (Inbox or other folder), the message you were viewing may or may not be selected in the list, according on the following: s If you pressed Select to view the message, the message will be highlighted on the list on when you return to the list view If you used the stylus or pressed Right or Left to view the message, the message will not be highlighted when you return to the list view. [. . . ]