User manual PANASONIC KX-TVP100E

[. . . ] Voice Processing System SUBSCRIBER'S UIDE G Please read before using. VOICE PROCE TVP10 SSING SYSTE M KX-TVP100 0 MODEL KX-TVS100E Panaso nic Introduction The Panasonic Voice Processing System (VPS) provides you with powerful, convenient ways to manage your voice communications and increase your productivity through your voice mailbox. As the owner of a VPS mailbox, or Subscriber, you can: · send a message to one or many people inside or outside of your office · transfer messages (with your annotation) to another VPS Subscriber · take messages when you are on the phone or unavailable · receive your messages from any touch-tone telephone · be notified by extension message waiting lamp, telephone or beeper (radio pager) of messages waiting · screen your calls · automate the handling of callers · and more. . . This guide is your reference to using and optimizing your VPS mailbox. NOTE: · This Subscriber's Guide does not show complete model numbers that indicate the country where your models should be used. The model number of your unit is found on the label affixed to the unit. MODEL NO. [. . . ] Up to two lists can be maintained at the same time, and each list can contain up to eight members. 1 Interview M. B. Management 2 Message Waiting Notification Setting 3 External Message Delivery 1 Record Message 2 Check Delivery Status 3 Mailing List Setting Go to Step 5 1 2 3 4 5 Log in the main command menu. Press 1 or 2 to choose the delivery list. (Up to two delivery lists can be established. ) To add members: 6 7 8 9 10 11 Press 1 to add members to the list. You can have up to 8 members on the list. Press 1 to continue adding members or 2 to end. If you press 7 ­ 11. 1 , you will repeat steps Sending Messages To use this feature, you must have your System Manager authorize it beforehand. Tip Step 8 -- 1 2 3 4 5 6 7 Change the telephone number Accept Review Add more digits Insert a pause Set dial mode Insert a wait for dial tone 3-4 Setting up an External Message Delivery List To delete members: Go to the Delivery List Menu. (See steps 1 ­ 5 in "Setting up an External Message Delivery List". ) 6 7 8 Press 2 to delete members from the list. Press 1 to delete all members from the list. Press 1 to delete the number, or 2 to keep the number and play the next telephone number. Sending Messages 3-5 Sending External Delivery Messages Subscriber's Main Command Menu 1 3 5 2 4 6 Other Features * 1 2 3 4 5 6 7 8 9 10 11 12 13 14 Log in the main command menu. Press 1 to record an external delivery message. Record the recipient's name and press 1 . Review your setting and press 2 to accept the setting. (See Recording Messages. ) 1 Interview M. B. Management 2 Message Waiting Notification Setting 3 External Message Delivery 1 Record Message Go to Step 5 2 Check Delivery Status 3 Mailing List Setting To use this feature, you must have your System Manager authorize it beforehand. Tip Step 5 -- You can press [2] to send your message by mailing list 1 or 2. Step 7 -- 1 2 3 4 5 6 7 Change the telephone number Accept Review Add more digits Insert a pause Set dial mode Insert a wait for dial tone Sending Messages Step 10 -- You can press [0] for Help menu. It will guide you how to enter the time. 3-6 Checking and Setting External Message Delivery Status Subscriber's Main Command Menu 1 3 5 2 4 6 Other Features * After recording your external delivery messages, you may want to check the delivery schedules or the recipients. You can listen to the report from the VPS unless the messages have been delivered yet. After listening, you have the option of deleting unnecessary ones or changing the schedules. 1 Interview M. B. Management 2 Message Waiting Notification Setting 3 External Message Delivery 1 Record Message 2 Check Delivery Status Go to Step 5 3 Mailing List Setting 1 2 3 4 Log in the main command menu. Press 2 to check External Message Delivery status. · The VPS tells you when the message is being sent. To use this feature, you must have your System Manager authorize it beforehand. 5 6 Press 1 to reschedule the setting. Press 1 to cancel the external message delivery. [. . . ] · The VPS plays the question No. 1 if it has been recorded. Mailbox Setup 1 Record Question 2 Answer Length Go to Step 5 3 Erase Question 5 6 7 Every Subscriber can maintain an interview mailbox. Be sure to have your System Manager assign an interview mailbox number. Press 1 to set or change the length of question No. · The VPS plays the length if it has been set. Press 1 for 4 seconds , 2 for 8 seconds, 3 for 16 seconds or 4 for 32 seconds. [. . . ]