User manual PHILIPS HFC171

[. . . ] Dear Customer, The fax machine you have purchased enables you to use other corded and cordless telephones with it. It also offers features to simplify its installation and convenient use. Below you will find some of the most important functions: SENDING FAX MESSAGES To send a fax message longer than one page you can place one page at a time in the document feeder. If your machine has an integrated answering device, it is also possible to receive fax messages into memory in case you run out of thermal paper. [. . . ] You can now search through the list using the dial pad. 1-9 A-Z Then press the SHORT DIAL or TELEPHONE BOOK key for at least two seconds. Chomsky_ Press the CURSOR LEFT key until the entry is deleted and you hear a confirmation tone. _ ­ 23 ­ THE TELEPHONE As soon as the display shows the desired name, you can pick up the handset or press the DIAL or LOUDSPEAKER key, depending on the machine. Now the fax machine will start to dial and the number is displayed (if necessary you can now add an extension number). If you want to send a fax, press the START key. Now you have two possibilities: Correcting an entry 1 4 7 2 5 8 0 3 6 9 # OK FUNCTION Enter the correct name and number using the dialpad and confirm each entry with OK. Deleting an entry OK FUNCTION Press the OK key. Press the STOP key if you do not want to delete your entry. With the CURSOR LEFT/CURSOR RIGHT keys, you can again choose whether you really wish to delete the entry. delete: delete: DELETED no yes OK FUNCTION Confirm with the OK key. The following message appears on the display for two seconds: On-hook dialling The DIAL or LOUDSPEAKER key has the same effect as lifting the handset. You can enter a number and will hear the connection being made over the built-in loudspeaker. DIAL * Press the DIAL or LOUDSPEAKER key, depending on the device. 3 6 9 # DIAL NUMBER 1 4 7 2 5 8 0 Dial the number you require. Your machine will start to dial and you will hear the connection being made. 12345_ As soon as the other party answers, lift the handset and speak. The loudspeaker will be turned off automatically. 12345_ Hands-free operation (only for devices with built-in answering device) You can let people in the same room take part in your telephone conversation. Please make sure that your fax machine is situated on a smooth surface (not a soft underlay), to avoid the microphone being covered. You can press the LOUDSPEAKER key at any time during the call. The telephone conversation can then be followed via the built-in loudspeaker. At the same time, the built-in microphone is switched on. Replace the handset. You can now speak with your hands free. If you wish to continue the conversation using the handset, simply lift the handset again. The loudspeaker and microphone will be automatically switched off. * For fax machines without built-in answering device: DIAL key For fax machines with built-in answering device: LOUDSPEAKER key ­ 24 ­ Muting the microphone During the phone call you can mute your microphone in order to speak to someone in the same room without being heard at the other end of the line. Your microphone will be muted and the person at the other end of the line will not be able to hear you. When you wish to continue the phone call press the MUTE/ CALL TRANSFER key again. Call transfer You can transfer an existing phone call from your fax machine to an additional telephone and vice versa. Call transfer is only possible with telephones connected in serial (see chapter 4 Fax switch/The fax switch in use with additional devices). From the fax machine to an additional telephone Press the MUTE/CALL TRANSFER key during the phone call and replace the handset within three seconds or THE TELEPHONE muted + 0 press the keys and within three seconds. 0 during the call and replace the handset call transfer Your other telephone will ring for a maximum of 30 seconds. If you answer the call on an additional telephone in time you will be able to continue the call, otherwise the fax machine takes over the call again and rings for about 20 seconds. If you lift the handset of the fax machine in time, you can repeat the process. If you do not lift the handset in time the call will be disconnected. From an additional telephone to the fax machine + 0 Press the keys and 0 during the call. [. . . ] Tone dialling is the modern dialling mode. Every key has a different tone assigned to it. private branch exchange (PABX), PTT pulse dialling sender identification serial TAM thermal paper tone dialling ­ 45 ­ APPENDIX Index A Activating timer mode 15 Additional devices call transfer 25 connection 8 fax switch 14 setup 37 technical term 45 Adjusting the recording time ¹) 31 Answering device ¹) 30 adjusting the recording time 31 automatic forwarding of messages 33 deleting messages 32 in DAY mode 17 in NIGHT mode 19 listening to messages 32 pointer on the display 6 recording a telephone conversation 34 recording your outgoing message 30 remote access 35 switching on/off 30 VIP-code 34 volume of messages 32 Answering machine connection 8 fax switch 14 Appendix 44 Arrows on the display 6 volume of ring signal 13 Code Easy Link 37 polled reception 28 remote access ¹) 35 service code 43 VIP ¹) 34 Configuration parallel 15 serial 14 Connecting additional devices 8 the handset to the fax machine 8 the spiral cable to the handset 8 to the power supply 8 to the telephone socket 8 Connection to a home telephone system 9 to private branch exchange 9 Copying 37 Cordless telephone connection 8 fax switch 14 proper location of the base station 8 Correct stored short dial/telephone book entries 23 Correct location of the base station of cordless telephones 8 guide 6 outlet 6 technical term 45 DTMF technical term 45 Duration of recording time ¹) 31 E Easy Install Function 8 Easy Link 37 Entering display language 11 time and date 11 your name 12 your number 12 Error report--transmission report 28 EXPERT mode explanation 39 Handset 6 Header entering your name 12 entering your telephone number 12 Help key 38 press more than two seconds 8 Home telephone system connecting the fax machine 9 technical term 45 Hotline 49 I Identity of the caller 20 deleting entries from the memory 21 Important information 3 Improving the picture quality 27 Incoming message technical term 45 Information general 3 Inner paper cover 6 Installation 8 connecting additional devices 8 connecting the handset to the fax machine 8 connecting the spiral cable to the handset 8 connecting to a home telephone system 9 connecting to a private branch exchange 9 connecting to the power supply 8 connecting to the telephone socket 8 correct location 8 easy install function 8 loading and removing thermal paper 8 location of the base station of cordless phones 8 F Fax journal 28 Fax message receive paperless 29 sending 27 Fax paper technical term 45 Fax recept. : *5 37 Fax reception DAY mode 16 EXPERT mode 39 NIGHT mode ²) 18 NIGHT mode ¹) 19 via computer/modem 16 Fax switch 14 alternatives 14 DAY mode 16 EXPERT mode 39 in use with additional devices 14 NIGHT mode ²) 18 NIGHT mode ¹) 19 parallel configuration 15 serial configuration 14 technical term 45 timer mode 15 Faxing to sub-addresses 29 Fine mode pointer on the display 6 sending a fax 27 when copying 37 Flashing of Check Display lamp 4, 5 of the PLAY/PAUSE key ¹) 30 Forwarding of messages ¹) 33 Functions basic functions 11 overview 7 D Date how to enter 11 DAY mode 16 configuring/checking 17 pointer on the display 6 Deactivating timer mode 15 Delete messages ¹) 32 settings 43 stored short dial/telephone book entries 23 Description of the device 6 Device description 6 Dialling without lifting the handset 24 Display Caller ID 20 clock 15 Fax recept. : *5 37 language 11 pointers 6 Rel. line: ** 37 Transfer: *0 37 DMM ¹) pointer on the display 6 receiving faxes in memory 29 Document feed slot 6 good quality originals 26 B Base station of cordless telephones proper location 8 Basic functions 11 C Call duration on the display 20 Call transfer from an additional telephone to the fax machine 25 from fax machine to an additional telephone 25 Caller ID 20 deleting entries from the memory 21 Dialling a telephone number of a received call 21 Searching through the memory 20 Change DAY mode 16 NIGHT mode ²) 18 NIGHT mode ¹) 19 recording time ¹) 31 timer mode 15 type of ring signal 12 volume of loudspeaker 13 volume of messages ¹) 32 K Key allocation ²) 4 Key allocation ¹) 5 L Language of display and reports 11 Listening to messages ¹) 32 Loading thermal paper 8 Location keys ²) 4 keys ¹) 5 of the base station of cordless telephones 8 of the fax machine 8 Loudspeaker regulate volume 13 G General view of functions 7 Glossary 45 Guarantee 49 M Mains cable with power plug 6 Making a call 20 H Hands-free operation ¹) 24 ¹) only for fax machines with built-in answering machine ²) only for fax machines without built-in answering machine ­ 46 ­ Memory 29 Messages ¹) delete 32 forwarding 33 play back 32 recording time 31 regulate volume 32 Microphone muting 25 Millennium switch 11 Modem connection 8 fax switch 14 Muting the microphone 25 N Name entering 12 Names with numbers correcting 23 deleting 23 NIGHT mode pointer on the display 6 NIGHT mode ²) 18 configuring/checking 18 NIGHT mode ¹) 19 configuring/checking 19 Number entering 12 O On-hook dialling 24 Operating environment (temparature, humidity) 44 Operation panel 6 Operation panel ²) 4 Operation panel ¹) 5 Optimum mode of your fax switch parallel 15 serial 14 Other devices call transfer 25 fax switch 14 Other telephones setup 37 Outgoing message ¹) recording 30 technical term 45 Outside line 10 Overview of all functions 7 of device components 6 of key allocation ²) 4 of key allocation ¹) 5 of the machine 3 P PABX connection 9 setting 10 technical term 45 Packaging contents 3 Paper 44 loading and removing thermal paper 8 Paper adjustment part 6 Paper compartment 6 Paper tear strip 6 Paperless fax reception 29 Parallel configuration 15 DAY mode 16 EXPERT mode 39 NIGHT mode ²) 18 NIGHT mode ¹) 19 technical term 45 Phone book 22 storing names or numbers with the TELEPHONE BOOK 22 using the telephone book 23 Phone call hands-free ¹) 24 Photo mode pointer on the display 6 sending a fax 27 when copying 37 Picture quality improving 27 Pointers on the display 6 Polled reception 28 Polling quick polling 29 reception 28 technical term 45 to sub-addresses 29 Preparing your fax machine for remote access ¹) 35 Print quality 27 Printout function list 7 no printout when copying 40 no printout when receiving a fax 40 Short dial/telephone book list 38 transmission/error report 28 Problem solution 40 Programming date and time 11 day mode 17 language of display and reports 11 night mode ²) 18 night mode ¹) 19 type of ring signal 12 volume of ring signal 13 volume of the loudspeaker 13 your name 12 your number 12 Proper location of the base station of cordless telephones 8 PTT technical term 45 Public network 10 Pulse or tone dialling 9 technical term 45 Q Quick and easy installation of your fax machine connecting additional devices 8 connecting the handset to the fax machine 8 ­ 47 ­ APPENDIX connecting the spiral cable with the telephone book to the handset 8 keys 22 connecting to the power Storing names with numbers supply 8 telephone book 22 connecting to the telSub-addresses ephone socket 8 faxing to sub-addresses 29 correct location 8 Switching off the answering device ¹) 30 Quick polling 29 the timer mode 15 R Switching on the answering device ¹) 30 Recording a telephone the timer mode 15 conversation ¹) 34 T your outgoing message ¹) 30 TAM Redialling technical term 45 deleting entries from the Technical specification 44 memory 21 Technical terms 45 of the last 5 numbers 20 Telephone book 22 Regular line 10 correcting and deleting Rel. line: ** 37 entries 23 Remote access ¹) 35 print stored numbers 38 preparing 35 storing names or numbers Removing thermal paper 8 with the TELEPHONE Reports BOOK 22 Language of reports 11 using the telephone Resolution (FINE/PHOTO) 27 book 23 Ring signal Telephone call choose type 12 call duration appearing on regulate volume 13 the display 20 S hands-free ¹) 24 recording a Sender identification conversation ¹) 34 technical term 45 Thermal paper Sending loading and removing 8 fax messages 26, 27 outlet 6 which documents to use 26 technical term 45 Serial configuration 14 Time DAY mode 16 how to enter 11 EXPERT mode 39 TIMER mode 15 NIGHT mode ²) 18 configuring/checking NIGHT mode ¹) 19 time 15 technical term 45 deactivating/activating 15 Service code 43 pointer on the display 6 Settings Tone or pulse dialling 9 language of display and technical term 45 reports 11 Transfer: *0 37 time and date 11 Transmission report--error type of ring signal 12 report 28 volume of loudspeaker 13 volume of ring signal 13 Troubleshooting 40 your name 12 U your number 12 Using Short dial 21 short dial keys 22 correcting and deleting entries 23 the telephone book 23 print stored numbers 38 storing short dial numbers V and names 21 VIP code ¹) using the short dial keys 22 ringing despite switched Spiral cable for the telephone on answering handset 6 machine ¹) 34 Storing Volume correcting stored short of loudspeaker 13 dial/telephone book of recorded entries 23 messages ¹) 32 deleting stored short dial/ of ring signal 13 telephone book entries 23 short dial numbers 21 ­ 48 ­ ­ 49 ­ APPENDIX Your international guarantee Dear customer, Thank you for purchasing this PHILIPS product which has been designed and manufactured to the highest quality standards. 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