User manual RICOH AFICIO 480W SCANNER REFERENCE

[. . . ] Scanner Option Type 480 Operating Instructions Scanner Reference Getting Started Sending Scan Files by E-mail Sending Scan Files by Scan to Folder Storing Files Delivering Scan Files Using the Network TWAIN Scanner Function Configuring/Registering Scan Settings Troubleshooting Initial Scanner Setup Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in the "General Settings Guide" before using the machine. Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. [. . . ] After you have entered the correct password and pressed [OK], the file will be selected. 50 Displaying the List of Stored Files C To select multiple files, repeat step B. Checking Stored Files from a Client Computer You can view the list of stored files from a client computer using DeskTopBinder and Web Image Monitor. Note For details about the maximum number of files that can be selected at once, see p. 114 "Store". Note You can also view the files stored under the copy, Document Server, and printer functions. If you select multiple files, the files will be sent or delivered in the order they were selected. If you press [Display Selection], the selected files will be shown in the order of delivery. The illustration used in the following explanation is an example. The items that actually appear on the screen may differ, depending on the model in use and the environment. 4 D Press [OK]. The e-mail, Scan to Folder, or network delivery scanner screen appears. Viewing a list of stored files using DeskTopBinder Stored files are shown below using DeskTopBinder. E Switch the destination list if necessary. F Specify a destination. G Specify the sender, subject, and message if necessary. H Press the {Start} key. } Note The illustration is an example. The items that actually appear may be different. You can also transfer the stored files to the client computer. 51 Storing Files Reference For details about installing DeskTopBinder, see p. 11 "DeskTopBinder". For details about the functions of DeskTopBinder, such as transferring files to a client computer, see the manuals related to DeskTopBinder manuals. See p. i "Manuals for This Machine". Viewing a list of stored files using Web Image Monitor 4 The stored files are displayed and can be checked also in Web Image Monitor. Note When you enter http:// (machine IP address)/ in the address bar of the Web browser on a client computer, Top Page of Web Image Monitor is displayed. You can also download the stored files. Reference For details about displaying or downloading stored files using Web Image Monitor, see General Settings Guide. For details about making settings for using Web Image Monitor, see Network Guide. For details about functions for managing stored files using Web Image Monitor, click [Help] on the upper-right corner of the displayed screen. 52 Managing Stored Files Managing Stored Files Deleting Files You can delete files that are no longer needed. Limitation Files waiting for delivery cannot be deleted. Reference Using Web Image Monitor from a client computer, you can also delete the stored files. See General Settings Guide. When you select a password protected file, the Password entry screen appears. Enter the correct password, and then press [OK]. When multiple files are selected, the password entry screen appears each time a password protected file is selected. D Press [Delete File]. 4 A Display the list of stored files. Reference p. 47 "Displaying the List of Stored Files" B Press [Manage / Delete File]. The [Manage / Delete File] screen appears. A confirmation message about deleting the file appears. C Select the file you want to delete. E Press [Delete]. F Press [Exit]. Changing File Information The information for stored files (user name, file name, and password) can be changed. Limitation Information for files waiting for delivery cannot be changed. Note For details about the maximum number of files that can be selected at once, see p. 114 "Store". Reference Using Web Image Monitor from a client computer, you can change the information of files stored. See General Settings Guide. A Display the list of stored files. Reference p. 47 "Displaying the List of Stored Files" 53 Storing Files B Press [Manage / Delete File]. C Select the file for which you want to change the file information. Note The user names shown here are names that were registered on the [Administrator Tools] tab in [System Settings]. To change a user name not shown here, press [Non-programmed Name], and then enter the user name. C Press [OK]. 4 Note When you select a password protected file, the password entry screen appears. Enter the correct password, and then press [OK]. D Change the file information. Changing the user name A Press [Change User Name]. Changing the file name A Press [Change File Name]. B Enter the new file name. B Select the new user name. Reference For information about how to enter characters, see General Settings Guide. 54 C Press [OK]. Managing Stored Files Changing the password A Press [Change Password]. E Make sure that the file informa- tion was changed as necessary, and press [Exit]. B Enter a new four to eight digit number as the password using the number keys. 4 C Press the {#} key. } Note To change the password, press [Change], and then enter a new one. D Enter the same number as you entered in step B for confirmation. } F Press [OK]. Important Do not forget the password. If you forget it, consult the system administrator of the machine. 55 Storing Files 4 56 5. [. . . ] 100 destinations can be entered directly(including LDAP search). The remaining 400 destinations can be selected from the registered addresses. This is the total number of e-mail destinations and file destinations. 112 Specifications for Transmission/Store/Delivery Functions Scan to Folder Maximum Number of Characters That Can Be Entered for Scan to Folder SMB Destination folder path: 256 characters User name: 128 characters Password: 128 characters FTP Server name: 128 characters Destination folder path: 256 characters User name: 128 characters Password: 128 characters Maximum Number of Destinations That Can Be Specified at Once Maximum Number of Destinations That Can Be Registered in the Destination List Maximum Transmittable Size *1 *2 50 *1 2000 *2 2000 MB per file When directly entering the destinations, up to 50 destinations can be specified. This is the total number of e-mail destinations and file destinations. Simultaneous Transmission The following table shows the maximum number of destinations when performing E-mail and Scan to Folder simultaneously. Transmission Type Destination Selection Method Selectable Number of Destinations Selectable Number of Destinations for Each Function 500 Selectable Number of Destinations for Email and Scan to Folder 550 10 E-mail Selected from the 500 destination list Direct input (including LDAP search) *1 100 *2 Scan to Folder Selected from the 50 destination list Direct input 50 *2 50 *1 *2 An e-mail address found using a LDAP server search cannot be specified properly if the address exceeds 128 characters. [. . . ]