User manual RICOH AFICIO SP 1200S SOFTWARE

[. . . ] SP 1200SF/SP 1200S Software User's Guide Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Important Information in "User's Guide" before using the machine. Trademarks Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries. Microsoft, Windows and Windows Server are registered trademarks of Microsoft Corporation in the United States and/or other countries. PostScript is a registered trademark and PostScript 3 is a trademark of Adobe Systems Incorporated. [. . . ] Adjust the following settings, if needed, in the Scanner dialog box. 2 1 2 3 4 5 6 7 8 1 Profile 2 Source 3 Color format 4 File type 5 Resolution 6 Brightness 7 Contrast 8 Scanning area d Click Preview. The whole image is scanned into the PC and appears in the scanning area (8). 41 Scanning e Press and hold down the left mouse button and drag it over the portion you want to scan. 2 f Click the Scan button in the Scan dialog box. The machine starts scanning the document. This time only the chosen area of the document appears in your application window. 42 Scanning Using the Scan key (For USB users) You can use Scan on the control panel to scan documents into your word processing, graphics or E-mail applications or a folder on your PC. Before you can use Scan on the control panel, you have to install the Multi-Function suite and connect the machine to your PC. If you installed the Multi-Function Suite from the included CD-ROM then the correct drivers and ControlCenter3 are installed. Scanning by Scan follows the configuration on Device Button tab of ControlCenter3. (See SCAN on page 53. ) For details about how to configure the scan settings of the ControlCenter3 buttons and to launch the application of your choice using Scan, see Using ControlCenter3 on page 50. 2 2 Scan to E-mail You can scan either a black and white or colour document into your E-mail application as a file attachment. (See E-mail on page 57. ) 2 a b c d Put the document face up in the ADF, or face down on the scanner glass. Press Scan. Press a or b to choose Scan to E-mail. The machine starts scanning the document, creates a file attachment, and launches your E-mail application, displaying the new message waiting to be addressed. Note If you want the scanned data in colour, choose colour in scan type on the Device Button tab of the ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in scan type on the Device Button tab of the ControlCenter3 configuration. (See SCAN on page 53. ) 43 Scanning Scan to Image You can scan either a black and white or colour document into your graphics application for viewing and editing. (See Image (example: Microsoft® Paint) on page 54. ) 2 a b c d 2 Put the document face up in the ADF, or face down on the scanner glass. Press Scan. Press a or b to choose Scan to Image. The machine starts the scanning process. Note If you want the scanned data in colour, choose colour in scan type on the Device Button tab of the ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in scan type on the Device Button tab of the ControlCenter3 configuration. (See SCAN on page 53. ) Scan to OCR If your document is text, you can have it converted by ScanSoftTM PaperPortTM 11SE OCR to an editable text file and then have the result displayed in your word processing application for viewing and editing. (See OCR (Word Processing program) on page 56. ) 2 a b c d Put the document face up in the ADF, or face down on the scanner glass. Press Scan. Press a or b to choose Scan to OCR. The machine starts the scanning process. Note If you want the scanned data in colour, choose colour in scan type on the Device Button tab of the ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in scan type on the Device Button tab of the ControlCenter3 configuration. [. . . ] Double-click any new faxes to open and view them. Note The name title of your unread PC message will be based on the date and time that the messages were received until you assign a file name. For example `Fax 2-20-2006 16;40;21. tif'. 90 A B C Index BR-Script 3 mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 ControlCenter3 Windows® . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 D Device options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [. . . ]