User manual ROYAL TIMEPILOT VER5 GOLD

[. . . ] TimePilot PC-Based Time Management System Instruction Manual Consumer Information Products, Inc. 379 Campus Drive, 2nd Floor Somerset, NJ 08875 Table of Contents Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Installing the Hardware . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Using the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Configuration Manager. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 In/Out Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Transaction Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Payroll Processing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Clocking In and Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 Keeping Your Clock Accurate. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 TimePilot Accessories and Upgrades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Limited Warranty. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Safety and Legal Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Licensing Agreement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44 Technical Support. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46 © Contents copyright 2006, Royal Consumer Information Products, Inc. . All rights reserved TimePilot User Manual 2 Introduction Congratulations and thank you for purchasing the Royal TimePilot time and attendance system. The system has been designed to grow with your business and be flexible enough to accommodate a business' changing needs. [. . . ] Choose the day(s) of the week the policy will be in effect by clicking the checkboxes, then enter the amount of the bonus/penalty (in minutes or dollars, depending upon your choice in step 4) and the number of minutes that must pass before the bonus/penalty will take effect. Click OK. Example One company that uses this function requires any employee who works more than an hour in a day to clock out and then shower before going home. The company sets up a bonus of 15 minutes for each employee who works more than 60 minutes in a day--the 15 minutes of extra pay means that employees get paid for their time showering. TimePilot User Manual 24 Using In/Out Manager Getting started The In/Out Manager shows at a glance whether an employee is at the facility. This is extremely valuable to anyone who needs to keep track of employees; for instance a receptionist who must pass along messages to employees who are at the facility and take messages for those who aren't. If there's a red arrowhead next to the name, the person is clocked in and at the facility ("on-site"); if there's a gray arrowhead next to the name, the person is not clocked in or not at the facility ("off-site"). From this screen, you can also leave messages for employees that will be picked up the next time they use the TimePilot station (when they clock in or out, for instance. ) The menu bar Across the top of the screen are three menu items: File, Administrative and Help. Here are details on each: File · · · Minimize: Keeps the program running (so your TimePilot stations remain active), but clears the screen so you can do other work on your computer. Data Location: Indicates the drive where the data collected by the TimePilot time and attendance software is saved. Also allows you to change the location to a different drive. Exit: Shuts down and closes the program. Administrative · Refresh Rate: Allows you to specify the amount of time that passes before the In/Out Manager refreshes its data. At that rate, the In/Out Manager checks the system for clock-ins and clock-outs every 30 seconds and updates the screen display accordingly. Help · · · Help: Opens the TimePilot on-line help files. TimePilot FAQ: Opens the Frequently Asked Questions (FAQ) page on the TimePilot web site. (Requires an active connection to the Internet. ) About: Lists the owner of the software, as well as the version number and serial number. Also provides a "System Info" link to the Microsoft System Information utility that comes with Windows. Quick Buttons · View Info: To see details about an employee, including their Shift, Department, Company and hours acTimePilot User Manual 25 cumulated in the current pay period, click the employee's name, then the "View Info" button. · Send Msg: Click this button to send a message to an employee that can be viewed when he or she clocks in or out. However, because the TimePilot station can only display two lines at a time, the TimePilot software will break up a longer message into a series of messages. The employee can "step through" the message in two ways: 1. By pressing the "#" (pound) key on the station's keypad. Each time the key is pressed, two lines of the message will appear. With this method, the message remains in memory and will be available to the employee the next time he or she clocks in or out. By pressing the "*" (star) key on the station's keypad. Each time the key is pressed, two lines of the message will appear. With this method, the message is deleted if the employee presses the star key after reading the message. 2. TimePilot User Manual 26 Using Transaction Manager What's a transaction? [. . . ] You may not loan, rent, lease or otherwise transfer the other medium to another use. Intended beneficiary: TimePilot Corporation, its suppliers and Licensors are the intended beneficiaries of this Agreement and shall have the right to enforce it on their own behalf and in their name. The Licensed Material and documentation are provided with RESTRICTED RIGHTS. Use, duplication, or disclosure by the Government is subject to restrictions as set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer Software clause at DFARS 252. 227-7013 or subparagraphs (c)(1) and (2) of the commercial Computer Software -- Restricted Rights at 48 CFR 52. 227-19, as applicable. [. . . ]