User manual SAGEM MF 3625

[. . . ] SAGEM MF 3505 MF 3525 / MF 3625 User manual S WELCOME You have just acquired a new generation communications terminal from SAGEM and we congratulate you on your choice. This multi-function terminal will meet all your professional requirements. In order to give you a good explanation of the functions that this terminal offers, the following convention is applied in this user manual: Terminal MF 3505 Model A Equipement · Duplex unit scanner colour · 18 ppm Black & White laser printer · Duplex unit scanner colour MF 3525 B · 18 ppm Black & White laser printer · LAN 10/100 Base T · Duplex unit scanner colour MF 3625 B · 20 ppm Black & White laser printer · Duplex unit copier · LAN 10/100 Base T You are very welcome to spend a little of your time reading this manual, so that you can easily use the various functions of this terminal. List of accessories1 The following additional accessories are proposed for these terminals: · Directory card. · Activation kit PCL® 6 and SGScript (depending on model). · Companion Suite Pro kit PC (depending on model). Consumables Refer to the last page of this user manual for the references. 1. The list of accessories is subject to change without prior notice. Contents CONTENTS 1 INSTALLATION Installing your terminal 1-1 1-1 Installation requirements 1-1 Unpacking the box 1-4 Unpacking the additional paper tray (depending on model or option) 1-5 Unpacking the duplex-unit (depending on model or option) 1-6 Description 1-7 Installing the removeable parts 1-8 Installing the scanner paper tray 1-8 Installing the printer output stacker 1-9 Installing the printer paper tray 1-10 Loading paper 1-11 Adjusting the original document output tray 1-13 Loading paper in manual mode 1-13 Installing the second paper tray (depending on model or option) Installing the Duplex-unit (depending on model or option) 1-15 1-16 1-20 1-20 2-1 2-1 2-3 2-4 2-6 3-1 3-4 3-6 3-7 3-9 3-11 3-14 Connections 1-19 Telephone and LAN connection (Model B) Power line connection and switch on 2 GETTING STARTED Navigation methods 2-1 Guide to function list 2-4 Modèle A Modèle B Presentation Access to functions 3 SETTING YOUR MACHINE Main settings 3-1 Local Area Network (LAN) settings (Model B) 3-6 Message service and the Internet (model B) 3-9 Initialisation parameters Settings Network Connection Local network settings Fax Server (depending on option) Technical parameters -I- Contents Deactivating the Email Function 3-15 4-1 4-2 4-3 4-5 4 DIRECTORY (MODEL B) Adding a record Creating subscribers record 4-2 Creating subscribers lists 4-3 Adding a list Adding or deleting a number from the list Consulting a record or a list 4-5 Modifying a record or a list 4-5 Deleting a record or a list 4-6 Printing the directory 4-6 Importing a directory 4-6 Exporting a directory 4-8 The file structure Procedure 4-6 4-7 5-1 5-1 5-3 5-5 5-6 5-7 5-9 5-9 5-13 5-14 5-15 5-15 5-16 5-16 5-16 5-17 5-18 6-1 6-1 5 OPERATION Copying 5-1 Local copy Specific copy settings Document depositing Choosing the resolution/contrast Dialling Transmitting Over the Fax Server (depending on option) Transmission over the Internet Transmission waiting queue Cancelling a transmission in progress Sending (model B) 5-5 Reception (model B) 5-15 Other functions 5-15 Logs (model B) Printing the functions list Printing the machine settings Font printing Counters Lock Scan to PC (depends on model) 6 MAINTENANCE Maintenance 6-1 General Replacing the consumables -II- Contents Incidents 6-17 (toner and drum ) Cleaning Servicing Scanner calibration Printer errors Scanner incidents Miscellaneous incidents Machine packing and transportation Unit characteristics 6-1 6-14 6-17 6-17 6-18 6-22 6-24 6-25 6-26 7-1 Characteristics 6-26 7 SAFETY -III- Contents The mark CE attests that the products comply with the essential requirements of Directive R&TTE 1999/05/EC. [. . . ] This field may be left empty, for instance, in the case of contacts to whom you only send e-mails. E-mail address Shortcut key Reserved Your contacts' e-mail address. Can be up to 80 characters long, but must not comprise the field separator character. Any other characters may be used in this field, which can also be left blank. A capital letter (A to Z), unique to the directory, which is associated with a specific contact and enables quick selection. As with the two previous fields, this field can be left blank. Nothing must be antered in this field. Caution - You must enter a value for at least one of the Fax number or E-mail address fields. To enter a blank line, key in four field separator characters in a row. For example: Smith;jsmith@isp. co. uk;J;; O'Connor;d. oconnor@hello. net;U;; Remark : @ alone is the indication that no associated key is assigned to the entry. Caution - You must always enter the field separator character, even if one or more of the fields are left blank. In the example above, which uses a semi-colon as a separator, the entry for « Jones » lacks both E-mail address and shortcut key. PROCEDURE To import a directory: 17 OK - DIRECTORY / IMPORTATION Select WITH to authorise the importation of a directory. Create your directory on a PC in a file whose structure corresponds to that set out above. In order to be recognised as a directory, the file name must include the word directory and must have a . csv extension. For example: smithdirectory01. csv, jonesdirectory. csv, or simply directory. csv. Create an e-mail addressed to your fax E-mail address, attach the file to it, and send your message via your mail server. Your fax will receive the e-mail containing the directory when it connects to the mail server, and will automatically import the attached file into its directory. Repeat the procedure as many times as required, for instance to update all the LAN faxes on your network with the same directory. 4-7 Directory (Model B) Caution - Importing a new directory completely overwrites any existing directory entries on the fax machine. Once your fax machine has a complete directory, we advise you to disable importing in order to protect the data already on the fax. To disable importing: 17 OK - DIRECTORY / IMPORTATION Select WITHOUT to prevent users from importing a directory. EXPORTING A DIRECTORY You may also export a directory from a fax machine as a text file, and send it to any mail client (be it PC or fax based), in the form of an e-mail attachment entitled directoryxxx. csv. To export the directory: 18 OK - DIRECTORY / EXPORTATION Key in the e-mail address of the PC or other fax machine to which you want to export the directory. You may export a directory to several fax machines simultaneously (refer to paragraph Dialling, page 5-3). Repeat the procedure as many times as required, for instance to update all your fax machines or send the same file to several PC users on your local network. 4-8 5 OPERATION COPYING Your fax offers to print out one more copies of one or more pages. If the duplex module (depends on model) is installed on your terminal, you can make duplex mode photocopies. LOCAL Standard copy COPY Position the document (refer to paragraph Document depositing, page 5-5). Press key twice. Duplex photocopies (depending on model or option) This function is available for photocopying if you have previously installed the duplex module and an additional paper tray at the rear of your terminal. Remark : This duplex module only works with A4 (210 x 297 mm) format paper. Press once, the key . When the duplex mode is activated, a pictogram is shown on the screen. Remark : The internal memories of your terminal can be printed one side only, except in PAPER SAVE mode. The features available are described in the following table : 5-1 Operation ORIGINAL FORMAT FINAL FORMAT DUPLEX/DUPLEX DUPLEX/DUPLEX ONE SIDE DUPLEX/DUPLEX DUPLEX/DUPLEX ONE SIDE ONE SIDE ONE SIDE "Sophisticated" copy Position the document (refer to paragraph Document depositing, page 5-5). [. . . ] Height: 297 mm Thickness: 0. 05 to 0. 15 mm Max capacity : sheet stack height 3 mm (ie a normal capacity of 30 pages (80 g/m2)) A4 size Legal size Plain paper (copier type (80 g/m2)) 250 pages max. (80 g/m2) Second paper tray : 500 pages (80 g/m2) Scanner : 300 dpi CIS optronics reading Laser printing process 600 x 600 dpi TCP/IP/PPP Protocols Protocols SMTP/POP3/MIME protocols for electronic mail Operating humidity: Original document size: Document feeder: Reception size: (A4 size) and Legal: Reception paper: Paper tray capacity: Second paper tray (option): Scanned image resolution: Reading system: Print type: Printer resolution Internet : general characteristics 6-26 Maintenance File format: - Image : TIFF-F for black/white documents and JPEG for color documents - PDF : monochrome et color - PCL® 6 Emulation (A) (depending on model or option) - SG Script (PostScript® level 2 language emulation and PostScript® level 3 language emulation with configuration file)(B) (depending on model or option) Specifications may change for improvement without prior notice. A. PCL is a registered trademark by Hewlett Packard. PostScript is a registered trademark by Adobe Systems Incorporated. 6-27 Maintenance 6-28 Safety 7 SAFETY ! SAFETY WARNING Before powering on your unit, make sure the mains outlet it is connected to meets the requirements printed on the warning label on your unit, or on the separate power supply (depending on the model). [. . . ]