User manual SCANSOFT OMNIPAGE PRO

[. . . ] OmniPage Pro ® User's Manual ScanSoft, Inc. 9 Centennial Drive Peabody, MA 01960 USA Please Note To use this program, you should know how to work in the Microsoft Windows environment. Please refer to Windows documentation if you have questions about how to use menu commands, dialog boxes, scroll bars, edit boxes, and so on. OmniPage Pro for Windows Version 9 Copyright© 2001 ScanSoft Inc. The Caere logo, Caere®, OmniPage®, OmniPage Pro®, PageKeeper®, Language Analyst®, 3D OCR®, AutoOCR ToolbarTM, True Page®, and OCR Proofreader are trademarks of ScanSoft, Inc. [. . . ] · Select Use Language Analyst in the Accuracy settings. · For faster processing and more accurate results, in the Language settings, select only the language as the Main language that appears in your document. well-formed text characters · Choose Proofread OCR. . . in the Tools menu to locate possible errors after OCR. OmniPage Pro Settings 55 Settings Guidelines How much original formatting do you want to keep? Minimal Keep one font and one font size only Recommendations · Select Remove formatting in the Page Format settings. in the Page Format settings and select the font and size you want mapped. · Select one of the text-only formats in the Save As dialog box if you want to be able to open the document in any text application. Some Keep font characteristics and paragraph formatting Recommendations · Select Retain font and paragraph formatting in the Page Format settings. in the Page Format settings and select the fonts you want mapped to various font types. · Save to the file format of your target word processing application for the best results. If you, or the eventual recipient of a file, do not have the exact application, saving to a RTF format will retain some text formatting, such as bold and italics. 56 Chapter 4 Settings Guidelines How much original formatting do you want to keep? As much as possible Keep font characteristics, paragraph formatting, column formatting and graphic positioning Recommendations · Select True Page in the Page Format settings to retain the original appearance of a page using frames. The formatting will be precise but will be more difficult to edit. · Select Retain flowing columns in the Page Format settings if your page contains multiple columns and you want text to flow between paragraphs and columns in your target application. The formatting may be less precise than True Page but will be easier to edit. Please note: The Retain flowing columns setting uses frames when necessary to maintain column formatting and graphic positioning. Although frames will appear in the text viewer, only required frames, such as frames around graphics, will be exported. · Make sure all parts of the page are included within zones. Any part not enclosed within a zone is ignored during OCR and will not appear in the recognized document. · Select Retain graphics in the Save As. . . · Save to the file format of your target word processing application for the best results. If you, or the eventual recipient of a file, do not have the exact application, saving to a RTF format will retain some text formatting, such as bold and italics. OmniPage Pro Settings 57 Settings Guidelines Do you want to retain graphics in your document? Yes Keep graphics such as logos and photos during OCR processing Recommendations for scanning · Select Color in the Scanner settings if you are scanning pages with multiple-color graphics and you want to retain the graphics in color. · Select Grayscale with 3D OCR in the Scanner settings if you are scanning with a grayscale scanner and you want to retain grayscale graphics. · Select Black and white in the Scanner settings if you are scanning line-art drawings. Other recommendations · Manually draw zones around graphic areas if necessary. · Make sure separate zones are drawn around graphic areas and text areas. · Make sure graphic zones are identified as Graphic zone types. Select the zone and rightclick with your mouse to determine its properties. · Select Retain graphics in the Save As dialog box when you save a document to another file format. [. . . ] · If you use True Page as the Output Format setting, recognized text gets put into frames (formatting boxes) in the text viewer. Some text may be hidden from view if a frame is too small. To view the text, place the cursor in the text frame and use the arrow keys on your keyboard to scroll to the top, bottom, left, or right of the frame. · Check the glass, mirrors, and lenses on your scanner for dust, smudges, or scratches. [. . . ]