User manual SHARP FO-880

[. . . ] MODEL FO-880 FACSIMILE OPERATION MANUAL 1. 11. Installation Using the Answering Machine Sending Documents Receiving Documents Making Copies Making Telephone Calls Special Functions Option Settings Printing Reports and Lists Maintenance Troubleshooting CAUTION: For a complete electrical disconnection pull out the mains plug. VORSICHT: Zur vollständigen elektrischen Trennung vom Netz den Netzstecker ziehen. ATTENTION: Pour obtenir une mise hors-circuit totale, débrancher la prise de courant secteur. [. . . ] See Chapter 8, Option Settings (Note: This setting is not available in some countries). 72 Receiving Documents Using FAX Mode Press the RECEPTION MODE key until the arrow in the display points to FAX. RECEPTION MODE TEL FAX TEL/FAX A. M. 1 ring Fax reception You can change the number of rings on which the machine answers calls by changing Option Setting 3. (See Chapter 8, Option Settings. ) If you pick up the handset before the machine answers, you can talk to the other party and/or receive a document as described in Using TEL mode. 73 4. Receiving Documents When the reception mode is set to FAX, the machine will automatically answer all calls on 1 ring and receive incoming faxes. Receiving Documents Using A. M. Mode Press the RECEPTION MODE key until the arrow in the display points to A. M. RECEPTION MODE TEL FAX TEL/FAX A. M. In A. M. mode, your fax machine will automatically receive voice messages and faxes. See Chapter 2 for more details. 74 Receiving Documents Using TEL Mode Press the RECEPTION MODE key until the arrow in the display points to TEL. RECEPTION MODE TEL FAX TEL/FAX A. M. Answering with the fax's handset 1 Pick up the handset when the machine rings. 2 If you hear a fax tone, wait until the display shows RECEIVING and then replace the handset. Beep RECEIVING Note: If you have set Option Setting 11 (Fax signal receive) to NO, press the START/MEMORY key to begin reception. 75 4. Receiving Documents When the reception mode is set to TEL, you must answer all calls using the fax machine's handset or an extension phone connected to the same line. Receiving Documents 3 If the other party first talks and then wants to send a fax, press the START/MEMORY key after speaking (press your START/MEMORY key before the sender presses their Start key). · Make sure that the display shows RECEIVING, then replace the handset. RECEIVING START/MEMORY Answering with an extension phone 1 Answer the extension phone when it rings. 2 If you hear a fax tone when you answer the extension phone, wait until your fax answers (the extension phone will go dead), and then hang up. Beep Phone goes dead 3 If the fax doesn't respond, or if the other party first talks to you and then wants to send a fax, press 5, *, and * on the extension phone (only on a tone dial phone). This signals the fax to begin reception. Hang up. 5 76 Receiving Documents Comments: · Your fax will not accept the signal to begin reception (5**) if a document is loaded in its feeder. · If you have set Option Setting 11 to NO and hear a fax tone when you answer the extension phone, you must press 5, *, and * if you are on a tone dial phone, or walk over to the fax, pick up the handset, and press the START/MEMORY key if you are on a pulse dial only phone. See Option Setting 4 (Tel/Fax Remote Number) in Chapter 8, Option Settings. · The code used to activate fax reception from a tone dial extension phone 2 in 1 Print 4. Receiving Documents To save paper, you can have the size of your incoming faxes reduced by 55%. This will allow you to receive, for example, a 2-page document on one page (note that this may not be possible if the document pages are longer than your printing paper). To turn on this function, follow the steps below. 1 Press these keys: FUNCTION 6 The display will show: 2 IN 1 PRINT 2 Press 1 to turn on the function, or 2 to turn it off. YES NO or 1 2 The display will show: PRINT CONTRAST 3 Press the STOP key. STOP 77 Receiving Documents Reception Ratio The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size. Note: If a document is too long to fit on the printing paper, the remainder will be printed on a second page. In this case, the cut-off point may occur in the middle of a line. Note: Automatic reduction may not be possible if the received document is too large, contains too many fine graphics or images, or is sent at high resolution. In this case, the remainder of the document will be printed on a second page. 1 Press these keys: FUNCTION 6 The display will show: RECEPTION RATIO 2 Press 1 to turn automatic reduction on, or 2 to turn it off. AUTO 100% 1 or 2 If you selected AUTO, go to Step 3. If you selected 100%, go to Step 4. 3 If you selected AUTO, select the reception ratio to be used in the event that the memory becomes full (automatic reduction is not possible when the memory is full). Press 1 for 93% or 2 for 100%. 93% 100% or 1 2 78 Receiving Documents 4 Press the STOP key. STOP Substitute Reception to Memory In situations where printing is not possible, such as when your fax runs out of paper, the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory. When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with OUT OF PAPER, FILM END, or PAPER JAMMED. When you add paper, replace the imaging film, or clear the jam, the stored documents will automatically print out. If you received documents in memory because the fax ran out of 4. [. . . ] Enter four digits for the Year (Ex: 1999). Enter two digits for the Hour (00 through 23). Enter two digits for the Minute (00 through 59). STOP When finished, press: START/MEMORY Rapid Key Dialling Press the appropriate Rapid Key. [. . . ]