User manual SHARP MX-FR12U

[. . . ] Reproduction, adaptation or translation without prior written permission is prohibited, except as allowed under copyright laws. Note: "System Settings (Administrator)" in this manual refers to the system settings that require logging in with administrator rights, and "System Settings (General)" refers to the system settings that can be configured by general users (including the administrator). Icons used in the manuals The icons in this manual indicate the following types of information: This provides a supplemental explanation of a function or procedure. This explains how to cancel or correct an operation. The display screens, messages, and key names shown in the manual may differ from those on the actual machine due to product improvements and modifications. 1 Introduction The MX-FR12U adds a security function to the SHARP Digital Full Color Multifunctional System. When the copy function, printer function, network scanner function, or fax function of a SHARP Digital Full Color Multifunctional System with the security function is used, the image data that is generated for the job is encrypted, and when the job is finished, the encrypted data is immediately erased from memory and the hard disk. Note: To ensure that the data security function of the machine provides maximum security, observe the following: The administrator plays an important role in maintaining security. Exercise appropriate care in selecting the person that will assume the job of administrator. [. . . ] A confirmation message prompting you to select "Yes" or "No" will appear. (Operation during clearing is the same as when "Clear All Memory" (page 11 of this manual) is performed. ) Clear All Data in Jobs Completed List Use this when you wish to clear all data of the items below, which appear in the job status jobs completed screen. (The job status jobs completed screen appears when the [Complete] key (job status screen selector key) of the job status screen is touched. ) Printer user names Image send destinations Senders of faxes that are received Step 1: Touch the [Clear All Data in Jobs Completed List] key. A confirmation message prompting you to select "Yes" or "No" will appear. (Operation during clearing is the same as "Clear All Memory" (page 11 of this manual). However, it is not possible to cancel during clearing. ) 13 System settings Clear Address Book and Registered Data This function is used to clear the items indicated below, which cannot be cleared or initialized using "Clear All Memory" (page 11 of this manual) or "Restore Factory Defaults" ( System Settings (Administrator) > "Storing/Calling of System Settings" > "Restore Factory Defaults"). System Settings Clear Address Book and Registered Data Select the data to be cleared and press [Clear]. Clear Back User Information Individual/Group/Program/Relay Broadcast Memory Box Polling Memory/Confidential Memory Box Sender Data Allow/Reject Reception Setting Data(Including polling passcode number) Forward Information User Information Broadcast Memory Box/Forward Information*1 *2 Polling Memory/Confidential Memory Box Sender Data *1, *3 Allow/Reject Reception Setting Data (including polling passcode number) *4 Forward Information Individual/Group/Program/Relay *1 The name may vary depending on the options that are installed. Can only be selected when the fax function is enabled. *3 Can be selected when either the fax function or the Internet fax function is in use. ("including polling passcode number" is displayed only when the fax function is enabled. ) *4 Select this when you only wish to erase stored forwarding information. *2 Step 1: Select the checkbox of each item that you wish to clear. A confirmation message prompting you to select "Yes" or "No" will appear. This setting can be used to prevent sensitive documents left on the output tray from being taken by a third party, which could result in the leaking of sensitive information. System Settings Enable/Disable Settings Printer Scan to HDD Image Send Disabling of List Print: All Custom Setting List Sending Address List Document Filing Folder List Disabling of Print Jobs Other Than Print Hold Job Cancel OK To prohibit printing other than from the operation panel, select the checkbox. To print when the prohibit setting has been selected, follow the steps below. Step 1: Set the " Retention " setting in the printer driver to [Hold Only] and select the print command. The print job will appear on the operation panel of the machine. Step 2: Select your print job and execute printing. ( Operation Guide "PRINTING A STORED FILE" in "6. DOCUMENT FILING") If "Hold After Print" or "Sample Print" is selected before the print command is executed, printing will not take place. However, the job will be held in the machine and can be printed from the operation panel using the document filing function in the same way as a "Hold Only" job. Jobs Completed List Display Setting You can select whether or not the job status completed jobs screen (job status screen selector key) is displayed. If you prefer not to have the information (print mode user names, image send destinations, senders of faxes that are received, etc. ) that is stored and shown in the job status completed jobs screen be displayed for security reasons, use this setting to hide the screen. System Settings Jobs Completed List Display Settings Job Status Jobs Completed List Display Setting: Cancel OK Print Scan Fax Internet Fax To hide the job status jobs completed screen, touch the checkbox of each mode ([Print], [Scan], [Fax], and [Internet Fax]) to remove the checkmarks. When finished, touch the [OK] key. 18 System settings Job Status Display Setting You can select whether or not filenames of print jobs and destination names of image send jobs are displayed in the job status screen of the touch panel. If you do not want to display this information, select the appropriate checkboxes. Release Lock on File/Folder Operation This function is used to release document filing folders and files and encrypted PDF files, that are locked due to the entry of an incorrect password. Touch the [Release Lock on File/Folder Operation] key and then the [Release] key to release all locked items. [. . . ] When book copy is performed, the pattern is printed based on the paper. The position of the pattern does not change when tab copy is performed. (The image shift width for tab copy does not affect the position of the pattern. ) Copying speed becomes slower when copying on tab papers using the document control function. The pattern is printed once each time the front side and the back side of the original are scanned. [. . . ]