User manual SHARP MX-FR16U

[. . . ] Change the administrator password on a regular basis (at least once every 60 days). During the procedure for changing the administrator password, the current administrator password and new administrator password appear in the display. Be sure to complete the procedure promptly. Do not select a number for the administrator password that can be easily guessed. [. . . ] Use the "CLEAR ADDRESS BOOK DATA/IMAGE SEND REGISTERED DATA" setting on page 7 to clear the following types of data INDIVIDUAL/GROUP/PROGRAM/RELAY BROADCAST MEMORY BOX* SENDER CONTROL LIST POLLING MEMORY/CONFIDENTIAL MEMORY BOX* SENDER DATA ALLOW/REJECT RECEPTION SETTING DATA (INCLUDING POLLING PASSCODE NUMBER) FORWARD INFORMATION * The image data stored in the MEMORY BOX is cleared to execute this setting (CLEAR ALL MEMORY). NOTE In the event that the data security kit or the machine with the data security kit installed will be disposed of or ownership will change, the administrator should be sure to run this setting. When running the setting, the administrator should not leave the machine until it has been verified that data clearing has been completed. The following screen appears asking you to confirm your selection ("YES" or "NO"). To return to the "SECURITY SETTINGS" menu screen, touch the [NO] key. To clear all memory, press the [YES] key. " appears, and then the following screen is displayed. While data clearing takes place, the percentage of data cleared and the number of repetitions is displayed. When the data has been cleared, the power briefly turns off and then automatically turns on again. If you wish to cancel after data clearing has begun Touch the [CANCEL] key. the administrator password entry screen will appear. Touch the [YES] key to begin clearing the selected data. During clearing, progress will be shown as a percentage together with the number of repetitions. When data clearing is finished, the power of the machine will turn off temporarily and then turn on again automatically. This setting is used to enhance the security function. The number of times data clearing is repeated when "CLEAR ALL MEMORY", "CLEAR DOCUMENT FILING DATA", "CLEAR ALL DATA IN JOB STATUS JOBS COMPLETED LIST", or "CLEAR ADDRESS BOOK DATA/IMAGE SEND REGISTERED DATA" is executed can be set to any number from 1 to 7. Touch the [NUMBER OF TIMES DATA CLEAR IS REPEATED] key, and set the desired number of times with the or key. (See "About the repeat setting" on page 9 of this manual. This setting is used to automatically clear all data in the machine when the power switch is turned on. The following selections are available for the data to be cleared: "ALL MEMORY", "FILE DATA (INCLUDING PROTECTED/CONFIDENTIAL FILES)", "QUICK FILE DATA (INCLUDING PROTECTED FILES)", "JOB STATUS JOBS COMPLETED LIST". Select the checkboxes of the data that you wish to have automatically cleared when the power switch is turned on. Touch the or key to move between the screens. [. . . ] This setting is used when a file or folder has been locked (operation is prohibited) due to entry of an incorrect password. Touch the [RELEASE] key in the "RELEASE THE LOCK ON DOCUMENT FILING OUTPUT OPERATION" screen to release all locked files and folders. When there are no locked files or folders, the "RELEASE THE LOCK ON DOCUMENT FILING OUTPUT OPERATION" is grayed out in the "SECURITY SETTINGS" menu screen. To initially enable the security function, you must use a administrator setting to enter the product key (password). [. . . ]