User manual SHARP MX-FR17U

[. . . ] As soon as each job in copy mode, printer mode, network scanner mode and fax mode* is finished, the security function erases the document image data that was generated and stored in memory for the job. * The document image data that is generated for jobs in fax mode is encrypted and then erased from memory as soon as the job is finished. To ensure that the data security function of the machine provides maximum security, observe the following: The administrator plays an important role in maintaining security. [. . . ] Printing a normal print job in printer mode, the image data is automatically cleared from memory after printing is completed. However, when the job retention function is used (see the online manual for network printer), the image data is retained in memory. The retained image data can be cleared by selecting the hold data and then touching the [DELETE] key. The machine power is turned off while image data is being cleared from memory or before a job is finished, the data may not be completely cleared. If you wish to prevent this from happening, use "CLEAR ALL MEMORY" in the administrator settings (page 4 of this manual) to completely clear all data before turning off the power. This section explains the administrator settings in the unit that are related to the security function. The administrator is required to change the administrator password from the factory default to a new user selected password. Under no circumstances should the Administrator use the default "Administrator Password". The administrator is responsible for changing the Administrator Password to a new password at least every 60 days. When the data security kit is installed, settings related to security (with the exception of [SSL SETTINGS]) are added to the settings that appear when the [SECURITY SETTINGS] key is touched. Detailed procedures for using these settings can be found on the following page. Use this setting when you wish to manually clear data stored in the unit's memory. This function is executed, unprocessed data in the unit will also be cleared. Recommend that you execute this program before turning off the power. The optional fax expansion kit is installed, remote fax reception (fax reception activated from an extension phone connected to the machine) will not be possible while data is being cleared. However, the extension phone can still be used at this time to make a call. [. . . ] You enter the wrong number A message appears telling you to check the product key again. The entered number is correct A message appears telling you that the power must be turned off and then on again. After checking the message, touch the [OK] key. [. . . ]