User manual SHARP MX-FR34U DATASECURITYKIT

[. . . ] Change the administrator password on a regular basis (at least once every 60 days). During the procedure for changing the administrator password, the current administrator password and new administrator password appear in the display. Be sure to complete the procedure promptly. Do not select a number for the administrator password that can be easily guessed. [. . . ] When the data security kit is installed, data remaining in the machine is automatically erased after each copy and fax job. For explanations of each of the settings, see the following pages. When the data security kit is installed, settings related to security (with the exception of [SSL SETTINGS] and [ENABLE IPsec]) are added to the settings that appear when the [SECURITY SETTINGS] key is touched. The security settings menu consists of several screens. Touch the key in the lower right corner of the screen to move to the next screen. This setting is used to manually clear all data from the memory of the machine. Note, however, that the following types of data are not cleared with this setting. Use the "CLEAR ADDRESS BOOK DATA/IMAGE SEND REGISTERED DATA" setting on page 7 to clear the following types of data INDIVIDUAL/GROUP/PROGRAM/RELAY BROADCAST MEMORY BOX* SENDER CONTROL LIST POLLING MEMORY/CONFIDENTIAL MEMORY BOX* SENDER DATA ALLOW/REJECT RECEPTION SETTING DATA (INCLUDING POLLING PASSCODE NUMBER) FORWARD INFORMATION * The image data stored in the MEMORY BOX is cleared to execute this setting (CLEAR ALL MEMORY). NOTE In the event that the data security kit or the machine with the data security kit installed will be disposed of or ownership will change, the administrator should be sure to run this setting. When running the setting, the administrator should not leave the machine until it has been verified that data clearing has been completed. The following screen appears asking you to confirm your selection ("YES" or "NO"). When data clearing is finished, the power of the machine will turn off temporarily and then turn on again automatically. This setting is used to enhance the security function. The number of times data clearing is repeated when "CLEAR ALL MEMORY", "CLEAR ALL DATA IN JOB STATUS JOBS COMPLETED LIST", or "CLEAR ADDRESS BOOK DATA/IMAGE SEND REGISTERED DATA" is executed can be set to any number from 1 to 7. Touch the [NUMBER OF TIMES DATA CLEAR IS REPEATED] key, and set the desired number of times with the or key. (See "About the repeat setting" on page 9 of this manual. This setting is used to automatically clear all data in the machine when the power switch is turned on. The following selections are available for the data to be cleared: "DATA AREA FOR JOB PROCESSING (INCLUDING HOLD PRINT DATA)", "JOB STATUS JOBS COMPLETED LIST". Select the checkboxes of the data that you wish to have automatically cleared when the power switch is turned on. Touch the or key to move between the screens. NOTE When there is a stored image send job (fax, or network scanner)*, automatic clearing will not take place when the power is turned on. * This includes received faxes that have not yet been printed; however, it does not include data in a fax memory box (except confidential memory box). [. . . ] It is recommended that you select repeat settings for "NUMBER OF TIMES DATA CLEAR IS REPEATED", "NUMBER OF TIMES POWER UP AUTO CLEAR PROGRAM IS REPEATED", and "NUMBER OF TIMES AUTO CLEAR AT JOB END PROGRAM IS REPEATED" that are suitable for your security needs and conditions of use. This program can be used to prohibit the storage of print jobs that are not protected by a pass code when the print hold job function of print mode is used. The program can also be used to prohibit the printing of print jobs that do not use the print hold job function. [FILES WITHOUT PASS CODE ARE NOT ALLOWED FOR STORE JOBS] To prohibit the storage of print jobs that are not protected by a pass code, touch the [FILES WITHOUT PASS CODE ARE NOT ALLOWED FOR STORE JOBS] checkbox so that a checkmark appears. [. . . ]