User manual SHARP MX4101N-MX5001N MX5001- OPERATION MANUAL

[. . . ] OPERATION GUIDE Search based on what you want to do Search using the table of contents BEFORE USING THE MACHINE COPIER PRINTER MAKE A COPY PRINT A DOCUMENT SEND A FAX FACSIMILE SCANNER / INTERNET FAX DOCUMENT FILING SYSTEM SETTINGS SCAN AN IMAGE / SEND AN INTERNET FAX SAVE A JOB AND REUSE IT LATER MAINTAIN THE MACHINE TROUBLESHOOTING About Operation Guide MAKE A COPY Conserve Reduce copy mistakes Make a copy of this type of original Make a copy on this type of paper 2010/ 04/04 Add the date or page numbers Assemble output into a pamphlet Other convenient functions Conserve Copy multiple pages on one side of one sheet of paper Copy on both sides of the paper Copy on the front and back of a card Reduce copy mistakes Check the number of scanned pages before making copies Print one set of copies for proofing Make a copy of this type of original Mixed colour and black & white originals More original pages than can be loaded at once Mixed-size originals Bulky original (shadows appear at edges) Bound original such as a book (one page at a time) Book or pamphlet (make facing page copies) Make a copy on this type of paper Envelopes and other special media A3 wide paper Tab Paper Transparency film Add the date or page numbers Add the date 2010/ 04/04 Add a stamp Add the page number 9 10 11 ABCD EFG Add text Assemble output into a pamphlet Create a stapled pamphlet Staple output Create a blank margin for punching Punch holes in output Fold output in half Other convenient functions Functions used for specific purposes Make a copy of arranged photos Create a large poster Make a mirror-image copy Copy onto the centre of the paper Make a negative copy Convenient functions Use two machines simultaneously Give priority to a copy job Check the status of a reserved job Insert covers/inserts in copy output Copy a thin original Adjust the colour PRINT A DOCUMENT Conserve Print without a computer Print attractive output Assemble output into a pamphlet Print on this type of paper Add text or an image Other convenient functions Conserve Print on both sides of the paper Print multiple pages on one side of the paper Print without a computer FTP Print a file on an FTP Print a file in a USB memory device Print a file in a network folder Print a file stored in the machine Print attractive output Print matching the size of the paper Adjust the brightness and contrast Print using colour settings suitable for the data Bring out faint text and lines Select the print mode Assemble output into a pamphlet Create a stapled pamphlet Staple output Create a blank margin for punching Punch holes in output Print specific pages on the front side of the paper Print on this type of paper Envelopes Tab Paper Transparency film Print specific pages on different paper Rotate the image 180 degrees Add text or an image Add a watermark to print data Overlay an image on the print data Overlay a fixed form on the print data Other convenient functions Correct the size or orientation of the print data Enlarge or reduce the print image Print a mirror-image Security is important Print confidentially Print an encrypted PDF file Functions used for specific purposes Print an "invoice copy" Create a large poster Convenient functions Give priority to a print job Use two machines simultaneously Store frequently used print settings Store a print job Print and fold the output SEND A FAX Conserve Send this type of document Prevent transmission to the wrong destination Send a clear document Save trouble Security is important Other convenient functions Conserve Send when the rate is lowest Check received data before printing Send two original pages as a single page Relay a transmission through a branch office Send this type of document Bulky original (shadows appear at edges) Bound original such as a book (one page at a time) More original pages than can be loaded at once Mixed-size originals Original printed on both sides ID card or other card Prevent transmission to the wrong destination Check the destination once more before sending Check the result of transmission Check the log of previous transmissions Stamp scanned original pages Send a clear document Adjust the exposure Adjust the image quality Specify the size before sending Send without shadows at the edges Save trouble 1 2 3 Store frequently used settings Send to multiple destinations XXXX-6789 XXXX-9874 XXXX-4567 XXXX-5432 XXXX-9999 View the transmission log XXXX-6789 XXXX-9874 XXXX-4567 XXXX-5432 XXXX-9999 Easily specify an address (search number) Bound original such as a book (one page at a time) Security is important Check the destination once more before sending Send confidentially Print protected reception data Initiate reception of a document from a sending machine Send a document at the other machine's request Other convenient functions Convenient management functions Forward a received fax to a network address Print a list of addresses Convenient functions Send a thin original Select a transmission destination from a global address book Give priority to a transmission Use an extension phone SCAN AN IMAGE / SEND AN INTERNET FAX Send a clear image Send this type of document Prevent transmission to the wrong destination Send a smaller file Save trouble Scan from my computer Other convenient functions Send a clear image Adjust the contrast or image quality Adjust the resolution before sending Send without shadows at the edges Suppress the background of a transmitted document Send this type of document Bulky original (shadows appear at edges) Bound original such as a book (one page at a time) More original pages than can be loaded at once Mixed-size originals Original printed on both sides Original with background Prevent transmission to the wrong destination Check the result of transmission Check the log of previous transmissions Stamp scanned original pages Send a smaller file Send at low resolution Compress a file before sending Reduce an image before sending Send an image in black & white Send two original pages as a single page ID or other card Save trouble 1 2 3 Store frequently used settings Send to multiple destinations aaa@aa. aa. co bbb@bb. bb. c ccc@cc. cc. co ddd@dd. dd. c eee@ee. ee. co View the transmission log aaa@aa. aa. c bbb@bb. bb. eee@ee. ee. e Easily specify an address (search number) Send an Internet fax from a computer Bound original such as a book (one page at a time) Other convenient functions Convenient management functions Forward a received fax to a network address Print a list of transmission destinations Convenient functions Scan a thin original Select a transmission destination from a global address book Send at a specified time Give priority to a transmission Send in USB memory mode SAVE A JOB AND REUSE IT LATER Search for a file Organize my files Save an important document Print a batch of files Search for a file abc Search for a file using a keyword Search by checking the contents of files Organize my files Delete a file Delete all files Periodically delete files Change the folder MAINTAIN THE MACHINE Clean the machine Replace a toner cartridge Replace the staple cartridge Replace the stamp cartridge Replace the waste toner box Dispose of punch waste Clean the machine Clean the document glass and automatic document feeder Clean the main charger of the photoconductive drum Clean the original feed roller Clean the bypass feed roller Clean the laser unit ABOUT OPERATION GUIDE There are two ways to search for a topic in this guide: you can use an "I want to. . . " menu, or you can use a regular table of contents. The following explanation assumes that Adobe Reader 8. 0 is being used (Some buttons do not appear in the default state. ). Return to top page ( ) Return to previously displayed page ( ) Search based on what you want to do Search using the table of contents Menu page Table of contents page 1 2 3 4 5 Body page i HOW TO USE THIS MANUAL Click a button below to move to the page that you wish to view. (1) (2) (3) (4) (5) (6) (1) Return to top page button If an operation does not proceed as expected, click this button to start over again. (5) Adobe Reader Help button Opens Adobe Reader Help. (6) Contents button Displays the contents of each chapter. For example, if the current page is a page in the body of the printer chapter, this button shows the contents of the printer chapter. (2) Back one page button Displays the previous page. (3) Forward one page button Displays the next page. (4) Return to previously displayed page button Displays the page that was displayed before the current page. · If a button does not appear, refer to Adobe Reader Help to display the button. [. . . ] To view details on the job, touch one of the tabs. The following information appears on each tab. Tab name File Information displayed Information on a transmission/reception that used document filing. To retrieve the file and use it, touch the [Call] key. This shows information on destinations for which communication failed. A broadcast control number (3-digits) appears in front of each destination. Address: The name or fax number of each destination. Start time: Time at which communication began. Status: Description of failure (error) The [Retry] key can be touched to re-attempt transmission to that destination. * Shows all addresses specified in the job. A broadcast control number (3-digits) appears in front of each destination. Address: The name or fax number of each destination. Start time: Time at which communication began. Status: Communication result The [Retry] key can be touched to transmit to all destinations again. * Failed All Destinations * Recalling is not possible for a broadcast transmission that includes a Scan to FTP address, Scan to Network Folder address, or Scan to Desktop address. 4-132 Contents FACSIMILE CANCELLING A FAX IN PROGRESS OR A RESERVED FAX Follow the steps below to cancel a fax transmission that is in progress or a reserved fax job. 1 Print Job Address 1 2 3 Broadcast 0123456789 AAA AAA BBB BBB Broadcast Scan to JOB STATUS Press the [JOB STATUS] key. Fax Job Pages Status Internet Fax Set Time 10:00 04/01 020/003 Connecting 10:05 04/01 000/004 Waiting 10:22 04/01 000/004 Waiting 10:30 04/01 000/010 Waiting 10:33 04/01 000/010 Waiting 1 1 Job Queue Complete Select the fax job that you wish to cancel. (1) Touch the key of the fax job to be cancelled. (2) Touch the [Stop/Delete] key. 2 4 5 Detail Priority Stop/Delete (1) (2) Touch the [Yes] key. Delete the job?BBB BBB 10:30 04/01 3 No Yes If you do not wish to cancel the selected fax job. . . Touch the [NO] key. Printing of received faxes and forwarding jobs set using "Inbound Routing Settings" cannot be cancelled. FORWARDING RECEIVED FAXES TO A NETWORK ADDRESS (Inbound Routing Settings) (page 4-66) 4-133 Contents FACSIMILE GIVING PRIORITY TO A RESERVED FAX JOB When multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If you need to give priority to a job and send it ahead of the other jobs, follow the steps below. 1 Print Job Address Broadcast 0123456789 AAA AAA Scan to JOB STATUS Press the [JOB STATUS] key. Fax Job Pages Status Internet Fax Set Time 10:00 04/01 020/003 Connecting 10:05 04/01 000/004 Waiting 10:22 04/01 000/004 Waiting 10:30 04/01 000/010 Waiting 10:33 04/01 000/010 Waiting 1 1 Job Queue Complete Select the fax job to which you wish to give priority. (1) Touch the key of the desired job. (2) Touch the [Priority] key. The selected job moves up to the position immediately following the job in progress. The job will be executed when the job in progress is completed. 2 BBB BBB Broadcast Detail Priority Stop/Delete (1) (2) If the job in progress is a broadcast transmission job or a serial polling job, the priority job will be transmitted between destinations of the broadcast transmission or serial polling job. However, if the priority job is a broadcast transmission job or a serial polling job, it will be executed after the current job is completed. 4-134 Contents FACSIMILE CHECKING THE ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIVITY REPORT You can have the machine print a log of recent image sending activity (date, name of other party, time required, result, etc. ). The Image Sending Activity Report contains useful information such as the types of errors that occurred. [. . . ] When copying, select [Same Width] for [Mixed Size Original] in the special modes. For the paper sizes that can be punched, see "SPECIFICATIONS" in the Safety Guide. Check the paper type settings in the machine and select a tray that has paper that can be used for punching*. Click the [Tray Status] button in "Paper Selection" on the [Paper] tab of the printer properties window and check the paper type setting of each tray. [. . . ]