User manual SHARP SYSTEM-Q10G

[. . . ] When the copy function, printer function, network scanner function, or fax function of a SHARP Digital Laser Copier/Printer with the security function is used, the image data that is generated for the job is encrypted, and when the job is finished, the encrypted data is immediately erased from memory and the hard disk. To ensure that the data security function of the data security kit provides maximum security, please observe the following: Key operator plays an important role in maintaining security. Exercise appropriate care in selecting the person that will assume the job of key operator for the data security kit. G Be sure to change the key operator code immediately each time a new person takes over as key operator. [. . . ] If you wish to cancel after data clearing has begun Touch the [CANCEL] key. the key operator code entry screen will appear. Enter the key operator code with the numeric keys. As soon as the correct key operator code is entered, data clearing will stop and the power will turn off briefly and then turn back on automatically. Note that any data cleared prior to entry of the key operator code will not be restored (this data is lost). This program is used to clear data stored using the document filing function. data set as "PROTECT" or "CONFIDENTIAL" is also cleared. To clear data stored in the main folder and custom folder with the "FILE" function, select the "FILE DATA (INCLUDING PROTECTED/CONFIDENTIAL FILES)" checkbox*. To clear data saved using "QUICK FILE", select the "QUICK FILE DATA (INCLUDING PROTECTED FILES)" checkbox. After selecting the data to be cleared, touch the [CLEAR] key. A message asking you to confirm the clear ("YES" or "NO") will appear. The number of times data clearing is repeated when "CLEAR ALL MEMORY", "CLEAR DOCUMENT FILING DATA", "CLEAR ALL DATA IN JOB STATUS JOBS COMPLETED LIST", or "CLEAR ADDRESS BOOK DATA/IMAGE SEND REGISTERED DATA" is executed can be set to any number from 1 to 7. Touch the [NUMBER OF TIMES DATA CLEAR IS REPEATED] key, and set the desired number of times with the or key. (See "About the repeat setting" on page 9 of this manual. This program is used to automatically clear all data in the machine when the power switch is turned on. The following selections are available for the data to be cleared: "ALL MEMORY", "FILE DATA* (INCLUDING PROTECTED/CONFIDENTIAL FILES)", "QUICK FILE DATA (INCLUDING PROTECTED FILES)", "JOB STATUS JOBS COMPLETED LIST". Select the checkboxes of the data that you wish to have automatically cleared when the power switch is turned on. Touch the or key to move between the screens. ) After selecting the data to be cleared , touch the [OK] key. *Can only be selected when the printer function is enabled. NOTE When there is a stored image send job (fax, network scanner, or Internet fax job)*, automatic clearing will not take place when the power is turned on. * This includes received faxes and Internet faxes that have not yet been printed; however, it does not include data in a fax memory box (except confidential memory box). [. . . ] Turn first the power switch and then the main power switch off. The security function will be enabled when the power is turned on again. Once the security function is enabled, the [DATA SECURITY KIT] key will no longer appear in the product key entry screen. This equipment complies with the requirements of Directives 89/336/EEC and 73/23/EEC as amended by 93/68/EEC. [. . . ]