User manual VCON CONFERENCE MODERATOR REFERENCE GUIDE 4.5

[. . . ] Top Conferencing Systems Conference Moderator Quick Reference Version 4. 5 DOC00031 Rev. 4. 0 08. 06 Table of Contents TABLE 1 2 3 4 OF CONTENTS Login . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [. . . ] If your user configuration does not include an e-mail address, a request to enter it appears. If you click Skip and do not enter an e-mail address, you will not receive any e-mail invitations or notifications from Conference Moderator. 1 2 3 Emblaze-VCON Conference Moderator Quick Reference Guide 3 2 Setting Time Zone and Language 2 SETTING TIME ZONE LANGUAGE AND The Time-Zone and Language preferences are important!Setting the Time-Zone to match your location ensures that when you schedule a meeting for 2 PM, the Conference Moderator updates your calendar and everyone elses according to the correct time zones. 1 2 3 4 Emblaze-VCON Conference Moderator Quick Reference Guide 4 3 Scheduling a Conference 3 SCHEDULING A CONFERENCE 1-2 Start a new conference. 1 2 3-7 Display your address book's users and select conference participants. 3 4 5 6 7 Emblaze-VCON Conference Moderator Quick Reference Guide 5 3 Scheduling a Conference 8 After selecting participants, go to the next page. 8 9-11 Define when the conference starts and its duration. 9 10 11 Emblaze-VCON Conference Moderator Quick Reference Guide 6 3 Scheduling a Conference 12-13 If more than two users participate, define multipoint resources. 12 13 14-16 Enter a conference name and description and confirm its details. 14 15 16 Emblaze-VCON Conference Moderator Quick Reference Guide 7 4 Managing a Conference - In Progress 4 MANAGING PROGRESS A CONFERENCE - IN During a conference, you may disconnect and reconnect users. 1 Disconnect a User Reconnect a User 4. 1 Extending the Time of a Conference If the original alloted duration nears its end, you may extend it. 1 2 3 Emblaze-VCON Conference Moderator Quick Reference Guide 8 4 Managing a Conference - In Progress 4. 2 Ending the Conference When the conference is over, click End Conference. 1 2 4. 3 Setting Chair Control for a Conference If you have Conference Chair Control permission, you may define what conference participants see. In Voice-Activated Switching, choose which user's video everyone else will see. 1 In the In Progress page, click Chair Control. 1 Emblaze-VCON Conference Moderator Quick Reference Guide 9 4 Managing a Conference - In Progress 2 Set Chair Control parameters for the session: Used By Choose the participants who will view the conference according to the parameters you set now. In this version, the only available option is All participants. Control Choose the level of chair control. In this version, Simple control is the only available option. Layout Select a layout scheme. You may change this during a session. VoiceActivated Switching Continuous Presence Automatic Layout Transitions Predefined Layouts The available viewing methods are: Voice-Activated Switching - The participants see the video of the participant whose audio signal is strongest. For example, the non-speaking participants see the person speaking. Continuous Presence - Several participants in a multipoint conference are viewed and heard simultaneously. Automatic Layout Transitions - Dynamic layout schemes, according to the selected scheme and the number of connected participants. As the number of connected participants changes, the display layout changes accordingly. Available schemes are: -- -- -- 1->2->3->2*2->3*3->4*4 2->2+8 1->1+5->1+7 Emblaze-VCON Conference Moderator Quick Reference Guide 10 4 Managing a Conference - In Progress Predefined Layouts - A choice of layouts. Clicking the arrow buttons browses through all the display options. [. . . ] From the Interval list box, choose the rate for changing the display. Fixed Timer 4 Click Apply. Emblaze-VCON Conference Moderator Quick Reference Guide 11 4 Managing a Conference - In Progress 4. 4 Sharing Data Users can share the contents of their screen, such as documents or presentations, so that other participants can view them. Starting Data Sharing 1 Click Start Data Sharing. 1 2-3 Drag the target icon into the document you want to share. 2 3 Emblaze-VCON Conference Moderator Quick Reference Guide 12 4 Managing a Conference - In Progress Viewing Data Sharing For participants to view the shared document, they must log in to the Conference Moderator (provide address, user name and password in notification e-mail). Then, they click View Shared Data. 1 Emblaze-VCON Conference Moderator Quick Reference Guide 13 [. . . ]