User manual XEROX TEXTBRIDGE PRO 9

[. . . ] User's Guide COPYRIGHT INFORMATION Copyright © 1999 by ScanSoft, Inc. No part of this publication may be transmitted, transcribed, reproduced, stored in any retrieval system or translated into any language or computer language in any form or by any means, mechanical, electronic, magnetic, optical, chemical, manual, or otherwise, without the prior written consent of ScanSoft, Inc. , 9 Centennial Drive, Peabody, Massachusetts 01960. This digital version contains the full copyrighted text. The software described in this book is furnished under license and may be used or copied only in accordance with the terms of such license. IMPORTANT NOTICE ScanSoft, Inc. [. . . ] If you use zone ordering, you can number the zones in the order in which you want them to be in the final document. Note TextBridge is not designed to recognize and retain the layout of forms, including forms designed with fill in the blanks, check boxes, or vertical and horizontal lines separating fields of information. OCR and Basic TextBridge Operations 3­5 RUNNING TEXTBRIDGE STANDALONE AND INSTANT ACCESS You can run TextBridge as a standalone program or invoke it from within another program with Instant Access. You can also invoke TextBridge through image file context menus and dragand-drop. Note Instant Access is also available from the Start menu. Standalone Program The TextBridge standalone program is a conventional, document-oriented Windows program. When you start TextBridge from the Start menu, it operates as standalone program and runs independently of any other program. You interact with the program through common user interface components, such as pulldown menus, toolbars, a main window, dialog boxes, and context menus. You add image pages to the document by opening image files or scanning pages, instruct TextBridge to automatically process the pages or manually interact with the processing. TextBridge recognizes pages and saves them in the output format that you specify. You can then open the output file in the program that uses the format you specified. 3­6 TextBridge Pro User's Guide Instant Access Instant Access runs more automatically than TextBridge standalone with a minimal, dialog box-based user interface. The entire document is processed with little intervention by you. Instant Access gives you direct access to TextBridge from programs such as Word and WordPerfect. Programs with Instant Access have a TextBridge command in the File menu. Clicking TextBridge in the File menu starts TextBridge, which recognizes pages and pastes them directly into the open document in the program. Instant Access to TextBridge can also be run as a standalone program. When you start Instant Access from the Windows Start menu, the Save dialog box appears for you to control the output rather than the output's being pasted into an open document. In addition, you can use Instant Access by starting it from an image file's context menu and selecting TextBridge in the Send To menu or by dragging-and-dropping an image file to a text program previously selected from the Instant Access Control Panel to work with Instant Access. The Instant Access Control Panel, which is available from the Start menu, enables you to specify which programs have Instant Access to TextBridge. The programs in the following list automatically have Instant Access: Ami Pro 2. 0 and 3. 0 Corel WordPerfect 4. 2, 5. 1, 6. 0, 6. 1, 7. 0, 8. 0 Lotus 1-2-3 Lotus WordPro Microsoft Excel 3. 0, 4. 0, 5. 0, 97 Microsoft Notepad Microsoft Word 2. x, 6. 0, 7. 0, 97 Microsoft WordPad OCR and Basic TextBridge Operations 3­7 The programs in the following list do not have Instant Access capability: Acrobat Exchange Acrobat Reader Clipboard Viewer Corel Quattro Pro File Manager HotMetal Light Netscape Netscape Editor IMPROVING PAGE RECOGNITION WITH SETTINGS There are a number of settings that you select in TextBridge at the beginning of the recognition process to help it recognize a document with more accuracy. Many of these options are related to the manual processes described in the previous section. Use the Page Type Settings, Save As, and Options dialog boxes to specify which options of the software you want to use. Usually, you will want to use the settings automatically assigned to a page type. However, it is possible for you to change these settings. Page Type Settings You can view and change the settings for a page type in the Page Type Settings dialog box (Figure 3­2). [. . . ] The Training dialog box appears (Figure 6­13). Click when the word is correct Suspect word Word image Click to undo last action Click if the recognized word image is not a word Click when you are done training Figure 6­13. Training OCR using Training dialog box 5. Change any words that were not accurately recognized. The words shown in the Word box are the results of TextBridge OCR analysis. [. . . ]