User manual XEROX WORKCENTRE PRO 165 QUICK REFERENCE GUIDE

[. . . ] Quick Reference Guide 604P17510 MAXIMISE YOUR PRODUCTIVITY. . . . . . by taking advantage of all the capabilities of your device. A Training and Information CD was supplied with your product. The CD provides animated tutorials and interactive screens. When installed on your network it will always be available to everyone, or load it on your hard drive for easy access. Prepared by: The Document Company Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1HE ENGLAND ©2003 by Xerox Corporation. [. . . ] To view all the options for a feature, select the feature required. Multiple options can be selected for each fax job if required. Most feature screens include three buttons to confirm or cancel your choices. The Undo button resets the current screen to the default values that were displayed when the screen was opened. The Cancel button resets the screen and returns to the previous screen. The Save button saves the selections made and returns to the previous screen. Fax Sending Features Select this feature to access the options which enable you to apply additional transmission features to your fax job. Page 5-12 Quick Reference Guide Allows transmission information to be included with your fax job. Options: Transmission This report contains details about the fax together with a reduced copy of the image from the Report first page. When sending a fax to multiple recipients, a Transmission Report will be printed listing all of the recipients. Transmit Header Prints partial or full details of the transmission in the header of each page of your Print fax job. Partial header details include: · the sending fax machine's telephone number · the date and time the fax was sent · the page number. Full header details include: · the sending fax machine's telephone number and name · the date and time the fax was sent · the page number. NOTE: The machine telephone number and name are set up when Embedded Fax is installed. The time is displayed as a 12 or 24 hour clock, depending on the system settings. Quick Reference Guide Page 5-13 Fax Transmission Options Reduce/Split Use this option to choose how your faxed document is printed if your document paper size is larger than the receiving machine's capability. Options: Reduce to fit Reduces the faxed document to fit the paper size of the receiving fax machine. Split across If this option is selected the receiving fax machine will either split the faxed pages document into two equal parts, or print the majority of the image on to one page and the remainder on the next page. NOTE: This option cannot be used with the Standard Resolution setting. Due to print margins, some of the image may be lost around the edges when using the Split feature. Page 5-14 Quick Reference Guide Use this option to add a cover letter to your fax job. Users can add text in the 'To', 'From' and 'Comment' fields. NOTE: The Cover Letter title is added automatically. Options: To: Displays the recipient's fax number or name. Select the keyboard button to amend the recipient's name. From: Displays the sending machines local name. Select the keyboard button to amend the sender's name. Comment: Use the up/down buttons to move through the list. The selected Comment will be displayed in the Comment area on the Cover Letter. Selecting No Comment will leave the Comment text region blank. HINT: Only one Comment can be selected at a time. NOTE: For more information about setting up a Comment please refer to page 5-20. Quick Reference Guide Page 5-15 Fax Cover Letter Starting Rate Use this option to set the transmission speed of your fax job. Options: Forced 4800 bps Used in areas of low quality communication, when experiencing telephone noise or when fax communications are susceptible to errors. Super G3 (33. 6 Determines the communication mode to be used based on the maximum kbps) capabilities of the remote machine. The initial transmission speed will be 33, 600 Bits per second. G3 (14. 4 Kbps) Selects the communications mode based on the maximum capabilities of the remote machine. The initial transmission speed will be 14, 400 Bits per second. Page 5-16 Quick Reference Guide Use Delayed Send to specify a time at which to send a fax. [. . . ] Clean the Document Glass and if using the Document Handler also clean the Constant Velocity Transport Glass (the thin strip of glass to the left of the document glass), especially near the plastic ramp on the glass. Missing characters on output Load fresh paper. Select darken if the original is light or the font is coloured. Gloss variations (coining) Check the quality of the original. If the original has large areas of solid density, adjust the contrast. Ghosting Check the quality of the original. Clean the Document Glass, if it is being used. [. . . ]