User manual XEROX WORKCENTRE PRO 40 ELECTRONIC AUDITION ADMINISTRATION REPORT SOFTWARE

[. . . ] 4 Electronic Auditron Administration Report Software Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Electronic Auditron Administration Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Electronic Auditron Usage Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Types of Auditron Accounts Shown on the Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [. . . ] User Account 1: This account is reserved for the Machine Administrator and always possesses Machine Administrator and Auditron Administrator access rights. This account will count all copies made by the Machine Administrator who uses Account 1. User Accounts 2 and beyond are for other users. The Machine Administrator can authorize additional access rights including Machine Administrator, Auditron Administrator, and General Accounts to any of these accounts. General Accounts: The optional General Accounts can be made available to the owner of any User Account. Once they have logged on with their User Number, users with General Account rights can charge copies to any General Account, rather than to their own User Account. Group Accounts: For CopyCentre/WorkCentre Pro C2128/C2636/C3545 products, each User Account is assigned a default Group Account. Group Accounts provide accounting for groups of users such as budget centers. When a User Account is incremented, the associated Group Account is also incremented. User Accounts can be given permission to charge against a Group Account other than the default account. For more information on establishing and using the Internal Auditron, refer to the Training and Information CD that was delivered with your Xerox machine. Page 8 of 19 Electronic Auditron Administration Report Software Collecting Data via USB Cable To collect Internal Auditron data locally, you will need: a USB cable and a valid User Number. Connect a USB cable between the USB port on the machine and the PC. CopyCentre C32/C40 WorkCentre Pro 32/40 CopyCentre C2128/C2636/C3545 WorkCentre Pro C2128/C2636/C3545 3. Select Start > Programs > Xerox Applications > WCPS Auditron Report Tool to start the program. 4. The PC window will briefly display the configuration of the machine in the Connection Manager window. Select OK to close the Connection Manager window. If you want the window to automatically close, check the Auto Close box. If the PC is not connected to the machine at this time, no data will appear in the Connection Manager window. Close the program, ensure the USB Cable is properly connected, and try again. Page 9 of 19 Electronic Auditron Administration Report Software 5. Select Logon on the RptDoc window. 6. Enter the Auditron User Number in the Enter User Number window, then select Verify. If the User Number is valid, the Enter User Number window will automatically close. If the User Number is not valid, an error message will be displayed. Close the message window, clear the erroneous User Number, reenter the correct User Number, and click on the Verify button to continue. Page 10 of 19 Electronic Auditron Administration Report Software 7. [. . . ] Only a csv file created from an Auditron Administration Report can be written to the machine. It must contain all the columns in an Auditron Administration report. An Auditron Usage Report in csv format cannot be written to the machine. Page 17 of 19 Electronic Auditron Administration Report Software Clear All Counts If you click on the Clear All Counts button and then confirm your selection, all current counts will be set to zero. Use of this button requires an account with Electronic Auditron Administrator rights. Page 18 of 19 Electronic Auditron Administration Report Software Known problems with the Auditron Report Software 1. [. . . ]